Human Resources Assistant, Temporary Project

HR Records & Digitization Project

Position Summary: This project centers on employee-record digitization and HR administration, with room to grow. You will build familiarity with our systems, processes, and organization, opportunities may open up to gain exposure to additional areas of HR such as onboarding, HRIS administration, employee records, compliance support, and other projects. The role is fully in-person at Norel's Littleton, Massachusetts office and reports directly to the HR Manager, supporting HR projects across both Norel Service Company and its affiliated company, NSG Life Safety, which operate under common ownership.

Essential Duties and Responsibilities:

• HR Records & Digitization
• Prepare physical employee files for scanning and digitization.
• Scan employee documents and verify that documents are complete, legible, and properly oriented.
• Name and organize electronic documents according to established HR filing standards.
• Upload documents securely into the appropriate digital employee files.
• Compare physical and digital employee files against established HR file checklists.
• Identify missing, incomplete, duplicate, illegible, or potentially misfiled documents for review by the HR Manager.
• Organize and maintain physical employee files throughout the digitization process.
• Maintain an accurate project tracker showing completed files, uploaded documents, and outstanding items.
• HR Administration & HRIS Support
• As you become familiar with our processes, you may also assist with:
• HRIS implementation and employee data entry.
• Document migration and data validation.
• Employee onboarding support.
• Preparing new-hire paperwork and onboarding materials.
• Organizing completed onboarding documentation.
• Maintaining HR records and documentation.
• Supporting HR administrative projects.
• Developing organizational and administrative skills through hands-on HR work.

Learning & Professional Development:

• This project is designed to provide practical exposure to the day-to-day operations of Human Resources in a growing organization.
• Employee Records Management
• Personal file origination
• HRIS implementation and data migration
• Employee onboarding
• HR document management
• Confidentiality and data security
• HR administrative processes
• Document retention and records handling
• Supporting employees and internal departments
• HR project management and process organization

You will work directly with the HR Manager and will learn how HR supports employees and business operations across a growing organization.

Requirements:

Required Qualifications:

• Interest in Human Resources, Business Administration, Management, Organizational Leadership, Information Systems, or related fields
• Strong attention to detail
• Strong organizational and time-management skills
• Basic proficiency with computers and electronic document management
• Ability to follow established procedures and ask questions when information is unclear
• Reliable transportation to Littleton, Massachusetts office
• Ability to work fully on-site during scheduled hours

Preferred Qualifications:

• Prior office, administrative, records-management, or HR experience
• Experience using:
• Microsoft Office
• Microsoft OneDrive
• Adobe Acrobat
• PDF software
• Scanners
• Electronic document management systems
• Experience with HRIS systems or other business software

Confidentiality & Data Security:

This position involves access to confidential employee and company information, including employee records and other sensitive information. The selected candidate will be required to follow all company policies related to confidentiality, data security, system access, and secure document handling. You will not independently make decisions regarding employee discipline, investigations, accommodations, benefits eligibility, employment status, legal compliance, or destruction of company records. Any questions or concerns regarding confidential information or employee records must be brought to the HR Manager.

Schedule & Duration:

This is a temporary, part-time project expected to average approximately 3035 hours per week. The schedule may be arranged around academic commitments but must generally fall within regular business hours, approximately 8:00 a.m. to 6:00 p.m., Monday through Friday, when the HR Manager is available on-site. The role is expected to last approximately 1216 weeks or until the employee-record digitization project is substantially completed. The role may be extended based on project needs, performance, and company approval. The total anticipated duration will generally not exceed six months. This role does not guarantee future employment or conversion to a permanent position. However, future opportunities may become available based on business needs, performance, qualifications, and mutual fit.

Benefits:

Equal Employment Opportunity: Norel is an Equal Opportunity Employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law. This job description is not intended to be an exhaustive list of all duties and does not constitute an employment contract.