BUYER

Job Description

Job Description

Position Title:  Buyer FLSA Classification:  Exempt

Reports To: Director of Purchasing Date: 9/8/2026

JOB DESCRIPTION

Summary/Objective:

The Buyer is responsible for procuring components and finished import goods from an established global and domestic supply chain. The role supports continuity of supply by accurately executing purchasing activities, monitoring requirements and delivery performance, and coordinating with suppliers and internal teams.

The Buyer works closely with the Director of Purchasing, Planning, Operations, Engineering, Quality, and other internal teams to maintain appropriate inventory levels and support production and customer requirements. The position focuses on purchase order management, supplier communication, delivery follow-up, data accuracy, and timely resolution of routine supply issues. Attention to detail, strong planning and analytical skills, a sense of urgency, and a strong work ethic are essential to success.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Create, review, and maintain purchase orders for components and finished import goods from approved domestic and global suppliers.
• Review planning signals, forecasts, inventory levels, open orders, lead times, and production requirements to determine purchasing priorities.
• Communicate order requirements, changes, confirmations, and delivery expectations to suppliers in a timely and accurate manner.
• Monitor open purchase orders, follow up on past-due or at-risk deliveries, and escalate significant supply concerns to the Director of Purchasing.
• Coordinate with Planning, Operations, Quality, Engineering, Receiving, and Accounts Payable to resolve routine shortages, delivery discrepancies, quality issues, and invoice variances.
• Maintain accurate purchasing data, including pricing, lead times, order quantities, supplier acknowledgments, and expected delivery dates.
• Support inventory objectives by identifying potential excess, obsolete, or shortage conditions and recommending appropriate actions.
• Provide timely purchasing status updates, analyses, and reports as requested.

Characteristic Duties:

• Build effective working relationships with suppliers and cross-functional teams through clear, professional communication.
• Organize and prioritize multiple purchasing activities in a fast-paced environment while maintaining accuracy and meeting deadlines.
• Use sound judgment and a sense of urgency to address supply issues and communicate risks promptly.
• Perform other duties as assigned.

Competencies:

• Strong attention to detail and commitment to data accuracy
• Strong planning, prioritization, and organizational skills
• Analytical and problem-solving ability
• Clear written and verbal communication
• Sense of urgency and dependable follow-through
• Strong work ethic and ability to work independently and collaboratively

Supervisory Responsibility:

No.

Work Environment:

This job operates in a professional office setting within a manufacturing environment. This role routinely uses standard office equipment such as telephones, computers, printers, filing cabinets and fax machines. Moderate noise (i.e. business office with computers, phones, printers and noise from manufacturing equipment). This list is not all inclusive.

Physical Demands:

While performing the duties of this job, the employee is regularly required to walk, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard. The employee may be required to lift/move up to 50 pounds.

Position Type and Expected Hours of Work:

This is a full-time position. Normal work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional flexibility may be required to communicate with global suppliers across different time zones or to address urgent supply issues.

Travel:

Up to 10%, as needed.

Required Education and Experience:

• Associate degree in supply chain, procurement, business, or a related field, or an equivalent combination of education and relevant experience
• Two or more years of purchasing, planning, supply chain, or related manufacturing experience
• Experience creating and managing purchase orders and monitoring supplier delivery performance
• Ability to review inventory, demand, forecasts, lead times, and open-order data to identify purchasing priorities
• Excellent attention to detail, organization, and follow-through
• Strong written and verbal communication skills
• Ability to work independently and collaboratively, manage multiple priorities, and respond effectively to changing requirements
• Proficiency in Excel, Word, and enterprise resource planning or purchasing systems
• Fluent in reading, writing, and speaking English

• Ability to maintain a professional and positive attitude
• Ability to use sound judgment and escalate issues appropriately
• Strong work ethic, initiative, and consistent follow-through
• Ability to learn a broad range of products, components, and supplier requirements

Preferred Education and Experience:

• Bachelor’s degree in supply chain, procurement, business, or a related field
• Experience purchasing from domestic and international suppliers
• Experience with import goods, long lead-time materials, and supplier logistics
• Experience reading engineering prints or product specifications
• APICS, CPSM, or equivalent supply chain certification

EEO Statement:

All divisions of Airxcel provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Other Duties:

Please be advised this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.