Legal Support Assistant I/II - Indio

The level at which the position will be filled is at the Department's discretion and is based on candidate qualifications. The County of Riverside's District Attorney's Office is seeking to fill a Legal Support Assistant I/II to support the Clerical Division in Indio. The Legal Support Assistant I/II (LSA I/II) provides secretarial and clerical support to attorneys and other County staff within the Office of the District Attorney. This role is responsible for scheduling appointments, screening callers, and initiating responses to routine correspondence. Additionally, the LSA I/II maintains files containing correspondence and legal documents, compiles a variety of reports by locating sources of information and determining the proper format for completed reports, converts general information into the appropriate legal form, and composes legal papers and completes legal documents for which general forms are available. Competitive candidates will possess experience preparing, reviewing, processing, and/or abstracting information from legal, court, or commercial documents. Candidates will have clerical or legal support experience within a government or law enforcement setting, such as a District Attorney's Office, Probation Department, or Sheriff's Office. Competitive candidates will demonstrate experience managing electronic and/or physical legal records, including filing legal documents with the appropriate courts, maintaining and updating court calendars, and processing case-related records such as pleas, trials, convictions, acquittals, sentences, judgments, orders, and other case dispositions. Legal Support Assistant I Serve as clerical support to attorneys and other County staff; schedule appointments, screen callers, and initiate reply to routine correspondence. Maintain files of correspondence and legal documents including a cross‑reference index file; file legal papers with the proper courts; enter record of hearings, record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases. Complete documents for case files by extracting complete and accurate information from a variety of sources, obtaining necessary signatures and attaching required addenda; review and verify file documents to ensure that receipt and filing with appropriate court or parties is done within statutory time limits. Review and route calls from the public and/or in person and provide information with discretion and in accordance with established policies of confidentiality; make inquiries of individuals presenting documents or requesting documents to determine adherence to special legal requirements; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records, including the posting of court actions and court dates to calendars. Perform general office duties (e.g., filing, opening and distributing mail, maintaining logs, keeping statistics, and preparing reports); utilize a variety of computer systems; may interpret legal, procedural or department prerequisites from the record to the public, law enforcement agencies and/or attorneys. Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, proceedings, ordinances, contracts, agreements, orders, motions, complaints, warrants, subpoenas, commitments, decisions, investigation requests, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other legal documents; may receive payments, issue receipts, turn in money, and file fee receipts with the court. Process, obtain or track legal documents through the courts and/or other offices for the attorneys' case building process. Compile a variety of reports locating sources of information and determining proper format for finished reports; complete legal papers and documents for which general forms are available. Legal Support Assistant I Salary Range: $20.94 - $34.90 per hour Hourly: $20.94 - $34.90 Monthly: $3,630.07 - $6,049.76 Annually: $43,560.82 - $72,597.17 Legal Support Assistant II Serve as secretarial and clerical support to attorneys and other County staff; schedule appointments, screen callers and initiate reply to routine correspondence. Provide the more responsible and authoritative information to law enforcement officers, attorneys, officers of the court, other staff, agencies, or the general public; train lower-level staff; interpret legal, procedural or department requisites from the record to the public, law enforcement agencies and/or attorneys; contact by phone, automated system or in person, judges, attorneys, court clerks, witnesses, medical representatives, and other County departments or government agencies in order to obtain or confirm information for case files, or to arrange medical appointments, depositions or hearings; prepare case files and maintain case status records including the posting of court actions and court dates to calendars. Maintain files of correspondence and legal documents, including a cross‑reference index file; file legal papers with the proper courts; enter record of hearings in calendar; record pleas, trials, convictions, acquittals, sentences, judgments, orders, and other dispositions of cases. Type from drafts, rough notes, verbal instructions, or taped dictation a variety of correspondence and legal documents, including interviews, opinions, proceedings, ordinances, contracts, agreements, orders, motions, points and authorities, complaints, warrants, subpoenas, commitments, indictments, decisions, investigation requests, extraditions, affidavits, briefs, jury instructions, dismissal sheets, reports, appeals, writs, petitions for hearings, and other civil and criminal legal documents; may receive payments, issue receipts, turn in money and file fee receipts with the court. Prepare and process materials involving the use of complex source material and a thorough familiarity with the policies, procedures, legal terminology, and various applicable laws in order to obtain the necessary data; compare dictated legal references with actual reference materials to ensure that citations are accurate. Compile a variety of reports, locating sources of information and determining proper format for finished reports; convert general information into proper legal form; compose legal papers and complete legal documents for which general forms are available. Legal Support Assistant II Salary Range: $23.41 - $40.21 per hour Hourly: $23.41 - $40.21 Monthly: $4,057.99 - $6,970.55 Annually: $48,695.92 - $83,646.64 Education & Experience Options for Legal Support Assistant I Option I: Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate). Experience: One year of clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field may substitute for the clerical experience.) Option II: Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate). Experience: One year of clerical experience. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely related field may substitute for the clerical experience.) Education & Experience Options for Legal Support Assistant II Option I: Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate). Experience: Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 18 semester or 27 quarter units from an accredited college or university in secretarial sciences, business education, or a closely related field may substitute for the non‑specialized clerical experience). Option II: Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate). Experience: Two years of clerical experience, including one year in specialized legal services preparing and processing a variety of legal documents in a legal environment. (Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education or a closely related field may substitute for the non‑specialized clerical experience). Option III: Education: Graduation from high school or equivalent (e.g., GED, high school proficiency certificate). Experience: One year as a Legal Support Assistant I with the County of Riverside. Knowledge and Abilities for Legal Support Assistant I Knowledge: Modern office practices and procedures, including preparing correspondence and reports, filing and operating standard office equipment; current English usage in business contexts; statistical and fiscal record‑keeping principles and application; proper telephone techniques and basic computer skills. Abilities: Perform general clerical work and learn specific operations of the office; learn legal terminology, codes, forms, documents, and the chronology of legal actions and deadlines required in the preparation, processing and tracking of documentation for attorneys' case files; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; exercise good judgment and initiative in the performance of legal clerical work and carry out a variety of clerical activities related to assignments; communicate, verbally and in writing, to concisely obtain, record and relay information, explain procedures, forms, and processes with tact and courtesy to the general public, attorneys and law enforcement officers; establish and maintain cooperative relationships with the public and explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations. Knowledge and Abilities for Legal Support Assistant II Knowledge: Legal terminology and legal clerical procedures, processes and the full range of standard legal documentation appropriate to the area of law supported by the position; legal procedures and practices involved in composing, processing, and filing legal documents and reports; standard legal references and their content; business English; proper formats for preparing correspondence, reports and a wide variety of legal documents; statistical and fiscal record‑keeping principles and application; proper telephone techniques; operating principles and application of modern office equipment, including word processing, computerized data systems, storage systems, and terminology. Abilities: Exercise good judgment and initiative in the performance of complex legal clerical work; review legal documents and records for correctness of form, sufficiency of information and conformance with prescribed legal requirements; establish and maintain cooperative relationships with staff, the public and other agencies; independently carry out a variety of clerical activities related to assignments; explain to concerned parties the basic procedures of the judicial process as they relate to a variety of legal documents; spell correctly, construct grammatical sentences and make mathematical computations. Other Requirements License: Possession of a valid California Class C Driver's License is required to attend meetings on business needs. #J-18808-Ljbffr County of Riverside