Coordinator IV Talent Management

Coordinator IV Talent Management

The Coordinator of Talent Management serves as a project manager within the Talent Management division, supporting the Chief of Talent Management in the execution of strategic initiatives, operational priorities, and cross-functional projects. This position is responsible for coordinating high-impact talent initiatives, monitoring project implementation timelines, facilitating communication across departments, and ensuring organizational alignment to district goals. The coordinator works closely with district leaders, campuses, and departments to manage complex projects related to recruitment, staffing, employee experience, organizational effectiveness, and talent systems. This role requires strong organizational leadership, strategic thinking, problem-solving, and the ability to manage multiple priorities in a fast-paced environment.

Essential Job Functions:

• Recruitment & Staffing: Serve as project manager for the Talent Management initiatives led by the Chief of Talent Management. Develop and maintain project plans, implementation timelines, deliverables, and progress monitoring systems. Coordinate cross-functional initiatives involving Talent Management, Finance, Academic Services, Operations, Schools and other departments. Support implementation of district strategic priorities related to staffing, recruitment, retention, and workforce effectiveness. Facilitate meetings; prepare presentations, communications, and agendas; research and aggregate document action items, and track accountability measures. Innovates and designs the best candidate attraction strategies. Develops and implements compelling career opportunities in collaboration with District leaders, Monitors vacancies and works with hiring supervisors to fill positions in a timely manner. Serves as the primary point of contact for hiring professional employees; provides comprehensive information about the hiring process as well as general information about all aspects of HCM. Works with District leaders to forecast staffing needs and develop staffing plans. Develops and implements recruitment and retention strategies, and screening/selection processes. Identifies market trends and develops recruitment marketing materials for communication to applicants both locally and out of State. Travels to professional events, job fairs, and conferences to recruit top talent. Maintains ongoing targeted contact with prospective applicants through email, telephone, and other means of communication. Maintains and updates applicant data by checking references, transcripts, teaching certificates, and experience for hiring purposes.
• Employee Issues: Takes a proactive role in identifying and responding to employee issues; works in collaboration with District leadership to ensure preemptive and effective employee communications. Assists supervisors and principals with employee counseling, improvement plans, and due-process procedures, where needed. Interprets policies and procedures; ensures support of leadership, employees, and government agencies on employment, record keeping, retirement, grievances, and other personnel matters. Works closely with leadership to resolve employee issues involving District employees. Stays abreast of all pertinent Federal, State, Local, and District policies and procedures concerning employee issues.
• Compliance & Collaboration: Ensures compliance with Local, State and Federal employment laws. Stays abreast of State and Federal public policy changes that could impact the District. Follows District safety protocols and emergency procedures. Participates in collaborative work as needed during high-volume time periods related to annual team calendar and the primary functions of the division.

Personal Work Relationships: All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned: Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities: Knowledge of all Human Capital functions such as: staffing, hiring Knowledge of applicable federal and state laws regarding education, as well as District policies and procedures. Knowledge of selection, training, and supervision of personnel. Knowledge of best practices in administration, program evaluation, and staff supervision. Knowledge of wage and salary, benefits, and performance appraisal administration. Knowledge of general and education employment law and hearing procedures. Knowledge of market planning for recruitment purposes. Skill in working with initiatives that require collaboration with District and outside agencies and organizations. Skill in giving full attention to what other people are saying, taking time to understand the points communicated, asking questions as appropriate, and not interrupting at inappropriate times. Skill in managing one's own time and the time of others. Skill in researching and writing with a strong knowledge of business correspondence formatting, including language, grammar, and punctuation. Skill in public relations, organizational systems development, communication, and interpersonal relationships. Ability to work effectively in collaborative teams, including teams from other departments. Ability to analyze and prepare documents, reports, and correspondence. Ability to implement policy and procedures. Ability to handle difficult and stressful situations with professional composure. Ability to use software to access databases, email, create spreadsheets, and do word processing. Ability to organize and coordinate work. Ability to communicate effectively, both oral and written forms. Ability to engage in self-evaluation with regard to performance and professional growth. Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Travel Requirements: Travels to school District buildings and professional meetings as required.

Physical & Mental Demands, Work Hazards, Tools/Equipment Used: Standard office equipment, including computer and peripherals. Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 35 pounds) in preparation for meetings, career fairs, and event setup. Environment: Works in an office setting; frequently requires irregular and/or prolonged hours. Attendance: Regular and punctual attendance at the worksite is required for this position; frequently requires irregular and/or prolonged hours. Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

Minimum Required Qualifications: Education: Bachelor's degree from an accredited college or university required; Master's degree from an accredited college or university preferred; Major in a field related to human resources management, labor relations, public relations or education administration preferred. Certification/License: Certification in human resources such as Professional in Human Resources (PHR) or Professional Human Capital Leaders in Education (pHCLE) preferred. Experience: 3 years' progressively responsible experience in human resources management or education administration required; Experience working directly with executive leaders preferred. This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.