Medical Assistant, Senior

UPMC Weight Management – Medical Assistant Senior
Lancaster , PA

Schedule:
Monday – Friday, 7:45am-4:15pm

No weekends or holidays

About the Role:
Join a collaborative and supportive team at UPMC Weight Management in Hershey. This Senior Medical Assistant role supports a team of providers in a fast-paced outpatient setting, offering the opportunity to build strong patient relationships while contributing to a positive team dynamic.

Primary Tasks:
• Room patients and obtain vitals and medical history
• Perform detailed chart review in preparation for patient visits
• Manage in-basket messaging and provider communications
• Complete prior authorizations accurately and efficiently
• Coordinate and schedule follow-up appointments
• Support daily clinical and administrative workflows across providers

Seeking a candidate with prior medical office experience.  Experience with prior authorizations strongly preferred.  

Why Join This Team:
• Small team environment with a strong, positive dynamic
• Consistent weekday schedule with no evenings, weekends, or holidays
• Opportunity to work closely with multiple providers in a specialty setting

Responsibilities:

• Guides workflow and/or assigns tasks to other clinical staff.
• Assist management staff with supervisory activities. Participates with creation and implementation of departmental goals, processes and procedures. Mentors, orients and provides ongoing training to current and new staff members.
• Serve as the department super user for Epic Care.
• Work directly with Manager to identify opportunities for improvement with regards to Clinical/Non-Clinical functions, Infection Control Procedures, and Patient Assessments.
• Guide routine meetings with staff to communicate procedural changes to improve service quality and patient safety.
• Must be responsible and demonstrate proficiency in all practice category specific tasks.
• Send/receive patient medical records in accordance with Health Insurance Portability and Accountability Act (HIPAA) and other state and federal regulations.
• Obtain lab/x-ray reports, hospital notes, referral information, etc. Complete forms/requisitions as needed. Schedule appointments. Verify insurance coverage and patient demographics.
• Prepare and managing charts to ensure information completed and filed appropriately. Other front office responsibilities, as required. Prepare patient rooms, set up instruments and equipment according to department protocol. Clean exam/procedure rooms, instruments and equipment between patient visits to maintain infection control. Clean according to scheduled maintenance program and keeping appropriate records. Manage inventory of supplies; restocking exam/procedure rooms.
• Check schedules and organizing patient flow. Accompany patients to exam/procedure room. Assist patients as needed with walking, transfers, dressing, collecting specimens, preparing for exam, etc. Collect patient information/history; taking vitals, performing screenings per provider guidelines. Relay instructions to patients/families. May provide more individualized patient/family education and supportive counseling as needed.
• Answering calls and providing pertinent information including patient education as directed.
• Under the direction and supervision of a physician, administer injectable medication and vaccines when appropriate.
• Perform phlebotomy, EKG’s, and level one labs. Perform clinic procedures according to policy and procedure. Assist physicians with procedures. Document patient information into the medical record.
• Comply with requirements of appropriate regulatory agencies (i.e., OSHA, CLIA, PA Department of Health). Maintain strict confidentiality related to medical records and other data. Comply with all UPMC Health System policies and procedures.