Sales Assistant

Sales AssistantWe are seeking a talented professional to join the ICE family as a Sales Assistant. In this position, you will work with a dedicated team to support various high-profile projects and exceed our clients' expectations. Working at ICE, you will gain invaluable experience in a fast-paced environment and be inspired to wake up every morning to take on the day.Some ICE PerksSalary: $70,304 + CommissionAccess to The Park San Diego campus amenities (food court, beach volleyball and basketball courts, etc.)Free fitness center membership with classesOffice snacks and coffeeUp to 3% 401(k) matchingCompany culture eventsFamily atmosphereDog-friendly officePosition Purpose & FocusThe Sales Assistant's purpose is to support the Sales Team to deliver excellence on project execution and help the company grow its reputation as an industry leader by always pursuing the satisfaction of clients, vendors and installation partners on their transactions with ICE. The Sales Assistant will focus on supporting the Sales Team with various projects in an effort to exceed clients' expectations and close transactions, they will also have contact with our operations team, and will perform various tasks within the organization operationally tied to sales activities.Essential Duties & ResponsibilitiesSupport CEO and Sales Team in the coordination of sales project installs for timely & smooth delivery, by reviewing crucial actions due by different parties, while anticipating & resolving problems before installation whenever possibleHelp to maintain sample library by filing samples away and ordering replacementsOrdering and prepping samples for specific projectsDocumenting finish selections and communicating information to the design teamProvide timely updates to clients throughout life of project as requested by CEOAbility to multitask effectively throughout workday without compromising quality of work or client experienceClear communication & understanding appropriate terminology when navigating conversations with clients, contractors, installers, & vendor partnersAbility to effectively troubleshoot issues, using discretion between client needs and company interestsUnderstanding appropriate available resources when managing through various stages of a projectSchedule and oversee project photographyCoordinates design details and site measurement information to internal or external design team and verifies information was captured correctlyAttend and coordinate client meetings and site walks as directed by CEO & Sales TeamEnsuring necessary updates are made to the ICE inventory log when items are loaned out or returned by clientsAble to take direction and organize the resources necessary to assist in generating high-quality sales presentations and meeting notesGain understanding of product offerings, lead times, and price pointsEffectively communicate and coordinate information to the Design team as necessaryCoordinate client meeting updates with design teamAttend vendor presentations, sales meeting, networking events, micro team meetingsMaintain ICE showroom slideshow, website updates, assist with presentations for specific pursuitsAssist with ICE showroom maintenance and design updatesFill out Trello cards and answer any questions design hasCreate level 1 FFE packages and preliminary budgets as neededSupport VP of Operations with special projects such as ICE holiday party, accounting tasks, ordering ICE swag, etc.QualificationsOne or more years project management (or similar) experience with demonstrated ability to handle multiple projects, numerous deadlines, client communication, and conflicting priorities.Working knowledge of construction methods, documents and software (Bluebeam) is preferredComputer proficiency in Microsoft Suite (Word, Excel, Outlook)