Technical Services Administrative Officer

Company DescriptionOceanaGold is a global intermediate gold and copper producer with more than 35 years of exploration, development and operating experience. We have four operating mines – Haile in the USA, Macraes and Waihi in New Zealand, and Didipio in the Philippines and a global workforce of ~5,400 employees and contractors.Our people, assets, and strategy are core to our success. Guided by our values—Care, Respect, Integrity, Performance, and Teamwork—we strive to be a trusted company people want to work for, partner with, supply and invest in, to create value. We are committed to safe and responsible mining that generates strong returns and contributes to sustainable development in the regions where we operate. OceanaGold is listed on the Toronto and New York Stock Exchanges (TSX: OGC; NYSE: OGC).Haile Gold Mine located in South Carolina is the largest gold mine on the East Coast of America. Our employees are at the heart of all we do. With 84% of our employees living in the surrounding community, they are neighbors and friends as well. Join our team, where your expertise can make a true impact!Job DescriptionSupport the Technical Services Department with procurement, document control, document review, data management, planning, and scheduling activities. This will allow the Technical Services Department to increase the time and focus put towards their commitments to Site and their Stakeholders.Key tasks and responsibilities:Monitor and plan for Employee training requirementsDocument training records in INX (Health & Safety Management Software)Document workplace inspections in INXEnsure PPE equipment is available to Employees as necessaryAssist with job postings and Employee on-boarding processesSchedule Employee training events, along with lodging and transportation requirementsAssist with job amendment process, in particular document distribution and review / approval processManage Technical Services annual calendarSchedule meetings and eventsAs much as possible, assist with the coordination and planning for Life of Mine Planning and Budgeting processesCreate schedule for Technical Services Strategy MapsMonitor, and plan for, re-occurring reporting requirementsReview various reports prior to distributionPerform procurement activities, primarily purchase requisitions and acquisition of items outside of warehouse stockAssist with Management of Change activitiesAssist with risk assessmentsPerform document control activities using TeamBinderAssist with data management activitiesOther reasonable duties as required to support the Technical Services DepartmentQualificationsSkills:10+ years of experience as a Business AssistantExperience in the mining industry preferred, but not required 7 years’ experience in a similar role.A motivated self-starter capable of building and maintaining personal relationships, while coordinating activities, and working with, multiple groupsStrong communication (written and verbal) and interpersonal skillsCollaborative working style, ability to coordinate within and between groupsA high degree of computer literacy is required, with effective skills in Microsoft Office products requiredAbility to learn software packages to support training record management, procurement, and document controlAbility to schedule and coordinate events for large groupsAbility to create schedules supporting multiple groups and multiple activitiesAdditional InformationWHAT'S ON OFFER:Competitive salary + short-term and long-term bonusComprehensive benefits package including health, vision and dental insurance, 401K, and moreGreat residential location close to Charlotte, NC, and is located between the mountains and sea.Long service recognitionLiving Our Values recognition programIn-office snack shopMonthly paid training available and professional developmentSupportive work environment with a focus on safety and teamworkAccess to OceanaGold Employee Assistance Program (EAP)YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at View email address on click.appcast.io NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTEDSummaryType: Full-timeFunction: OtherExperience level: AssociateIndustry: Mining And Metals