Accounting Assistant

Accounting Assistant

The Accounting Assistant supports the finance department of a charter school organization by assisting with accounts payable functions and providing cross-functional support as a backup to other team members. This role requires strong attention to detail, confidentiality, and the ability to manage multiple priorities in a deadline-driven environment.

Essential Functions and Primary Duties

Accounts Payable Support

• Enter and code invoices accurately into the accounting system
• Verify approvals and supporting documentation for all payables
• Assist in preparing and processing vendor payments
• Maintain organized records of invoices and payments
• Reconcile vendor statements and resolve discrepancies

Departmental Support

• Provide backup support for other accounting and finance functions as needed (e.g., bank reconciliations, journal entries, cash receipts)
• Assist with month-end and year-end closing processes
• Support audits by gathering requested documentation and reports
• Cross-train with team members to ensure continuity of operations
• Additional responsibilities as assigned and appropriate

Minimum Qualifications

• High School diploma or GED required; Bachelor's degree preferred
• Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
• Proficient use of applicable technology
• Ability to work in a team environment as well as independently