Academic Systems Assistant

Academic Systems Assistant, SAP Academic Affairs

Position Information

Position Title: Academic Systems Assistant, SAP Academic Affairs
Department: SAAP Academic Affairs
Posting Link:
Job Type: Full-Time

Posting Detail Information

Position Summary

The School of Architecture and Planning at the University at Buffalo - The State University of New York invites applications for an Academic Systems Assistant .

The School of Architecture and Planning , with approximately 50 full-time faculty members and 680 students, is home to the Department of Architecture and the Department of Urban and Regional Planning, offering a variety of undergraduate and graduate student programs.

The Academic Systems Assistant will be part of a team of two cross-trained Staff Assistants providing critical academic operations support in areas of admissions, enrollment, program assessment, customer service, and organization of activities that enhance the student and faculty experience.

Responsibilities specific to this position will include, but not limited to:

• Work with faculty and departmental leadership to create course schedules with minimal or no conflicts within cohorts.
• Work with internal stakeholders on logistics related to course offerings and room scheduling.
• Compiling documentation for the Universitys assessment report and related accreditation reports.
• Support and participate in student recruitment activities.

Responsibilities shared amongst the Staff Assistant team will include, but not limited to:

• Providing attentive customer service to both external and internal parties.
• Coordinating and fulfilling tasks on behalf of faculty in support of their instruction and related objectives.
• Provide support for programs and activities for a variety of school events, including orientation and commencement. Event support may occasionally require availability outside of typical business hours.
• Providing administrative support for leadership in the departments of Architecture, Planning, and Academic Affairs

The Staff Assistant may also be cross trained on the responsibilities of the other Staff Assistant on the team to provide support as needed for the following:

• Graduate admissions application processing.
• Planning and organization of school events, including orientation and school traditions.
• Purchasing and tracking expenses from departmental budgets.
• Supporting school recognition initiatives such as awards ceremonies and other events that celebrate student accomplishments.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• Bachelors degree
• Strong oral and written communication skills
• Ability to learn and adapt to new computer applications
• Ability to work well with people from diverse backgrounds

Preferred Qualifications

• Demonstrated ability in organization and planning
• Professional experience providing academic support at a university or similar academic setting
• Knowledge and experience with UB academic systems (Slate, Peoplesoft, SIRI )

Salary Range
$51,261

Special Instructions Summary

Is a background check required for this posting?
No

Contact Information

Contact's Name: Ashley Claypool
Contact's Pronouns: She/her/hers
Contact's Title: Director of HR and Finance
Contact's Email: View email address on staff.academickeys.com
Contact's Phone: View phone number on staff.academickeys.com

Posting Dates

Posted: 05/01/2026
Deadline for Applicants:
Date to be filled: 07/01/2026

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