Human Resources Coordinator

Human Resources Coordinator

Under the general supervision of the Principal Human Resources Analyst, the Human Resources Coordinator performs a variety of technical and administrative duties in support of the District's comprehensive human resources management program.

The recruitment process will consist of an application screening, 1st round (structured) interview, and 2nd round (selection) interview. Candidates will be notified of their status in the recruitment process via e-mail. The tentative dates for the interviews are listed below: TENTATIVE SCHEDULE 1st Round Interview (Via Zoom): Monday, October 19, 2026 2nd Round Interview: Thursday, October 29, 2026

Essential Duties

Develops and maintains a variety of personnel files, records, and documents; enters and maintains a variety of data in the human resources information system to ensure that employee records are accurate and up-to-date.

Processes a variety of personnel actions (e.g., new hires, promotions, terminations, transfers, salary adjustments, leaves of absence); coordinates personnel actions with payroll activities to ensure accurate processing of personnel actions and maintenance of personnel status.

Provides technical and administrative support to recruitment processes including preparing and posting job announcements, administering advertising and recruiting efforts, screening and managing applications in the online applicant tracking system, managing applicant communications, identifying and soliciting the participation of subject matter experts, scheduling tests and interviews, preparing test and interview materials, compiling and recording scores, and preparing eligibility lists.

Coordinates selection, pre-employment, and onboarding processes including scheduling selection interviews, initiating background checks, extending job offers, preparing and issuing offer letters, arranging pre-employment physicals, conducting new employee orientation, and entering new employee data in required systems.

Provides technical and administrative support to the administration of District benefit programs (e.g., medical, dental, disability, life, FSA, employee recognition, COBRA, open enrollment, etc.) including conducting the intake, review, and submission of enrollment forms, entering enrollment data into vendor systems, and conducting monthly invoice preparation.

Coordinates the District's employee training program including managing the training calendar, scheduling and assigning training, tracking and monitoring completion, and maintaining related records; administers the online training platform, including adding and maintaining user accounts.

Coordinates the employee performance evaluation process, including tracking and following up on overdue evaluations; administers the online performance appraisal system, including adding and maintaining user accounts.

Provides technical and administrative support to the risk management function, including worker's compensation and occupational health and safety.

Provides information and assistance to employees, the public, and external agencies pertaining to human resources issues and programs; interprets, applies, and explains contract provisions, administrative policies and procedures, and state and federal laws and regulations.

Tracks, compiles, and maintains a variety of data and reports; responds to requests for information such as requests for salary and benefits data from external agencies.

Reviews and processes a variety of billing and payments including those pertaining to insurance billing and employee reimbursements.

Performs a variety of clerical and administrative support functions to support the efficient and effective operations of the Human Resources and Risk Management Department.

Performs special projects and assignments in support of the Human Resources and Risk Management Department; assists with collecting and compiling data and information during labor negotiations; facilitates and serves on committees and taskforces.

Performs other duties as assigned.

Qualifications

DEMONSTRATED KNOWLEDGE OF AND PERFORMANCE IN THE FOLLOWING AREAS:

• Principles, procedures, and best practices of public personnel administration and management;
• District policies, memoranda of understanding, and local, federal, and state laws pertaining to personnel administration;
• Principles and practices of data collection and report preparation;
• Principles and procedures of records management;
• Office software and computer programs and applications including integrated human resources information systems.

ABILITY TO:

• Coordinate and perform a broad array of human resources administration activities;
• Interpret, apply, and explain complex laws, rules, regulations, policies, and procedures pertaining to human resources administration;
• Gather, compile, and maintain data from a variety of sources and prepare reports;
• Coordinate multiple projects, activities, events, and processes simultaneously;
• Plan and organize work to meet changing priorities and deadlines;
• Operate office equipment, including computers and supporting word processing, spreadsheet, email, and database applications;
• Perform mathematical calculations accurately;
• Maintain confidential records and information;
• Communicate in an effective manner with applicants, employees, and the public in one-on-one and group settings, both orally and in writing;
• Establish and maintain effective and collaborative working relationships with others at all levels internal and external to the organization.

PHYSICAL AND SENSORY REQUIREMENTS:

• Sufficient eyesight to read fine statistical reports and standard text and data on computer terminal screens;
• Ability to speak and hear at normal conversational levels in person and over the telephone;
• Manual dexterity to write legibly and to use calculators, computer terminals, and other general office machines;
• Ability to lift and carry up to approximately twenty-five pounds, and to reach, bend, or crouch to use files and records.

Training and Experience Guidelines

Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work (with reasonable accommodation, if needed), typically:

EDUCATION: An associate degree in business administration or related field.

EXPERIENCE: Two (2) years of human resources or administrative support experience.

DESIRED CERTIFICATIONS, LICENSES, AND REGISTRATIONS: A PSHRA-Certified Professional (PSHRA-CP) certification from the Public Sector Human Resources Association or SHRM Certified Professional (SHRM-CP) certification from the Society for Human Resource Management is desired.

It is the policy of the Las Virgenes Municipal Water District to ensure equal employment opportunity to all persons regardless of their race, color, national origin, religion, gender, sexual orientation, mental or physical impairment, ancestry, medical condition, marital status, or age (except where a bona fide occupational qualification). The District will act to ensure equal treatment to all persons in matters affecting recruitment, hiring, promotion, discipline, compensation, assignment, benefits, training, and layoff practices, and any other matters affecting employment with the Las Virgenes Municipal Water District. The same policy applies to all qualified Vietnam-era veterans, disabled veterans or other persons with disabilities that are capable of performing a particular job with reasonable accommodation to their disability.

In compliance with the American with Disabilities Act, if you need special assistance in the selection process please notify the Human Resources Division, in writing, upon applying.

Benefits

Medical Insurance The District currently covers up to $2,153.74 per month of the monthly premium cost of the offered medical plans and offers a choice of HMO and PPO plans. Dental Insurance The District provides dental insurance for employees and their dependents. Vision care The District provides vision care for employees. Life Insurance Coverage is provided by the District in the amount of $50,000 plus annual base salary. Short & Long Term Disability The District provides coverage for continuation of two-thirds of salary, up to a maximum of $11,292 per month for absences, which qualify under the plans. Vacation Initially earned at 4.00 hours per bi-weekly pay period up to a total of 6.46 hours per pay period. Holidays The District observes 12 holidays per year. Sick Leave Employees earn 8 hours per month. Deferred Compensation Plan The District provides 3% of base salary deferred and matched on a dollar for dollar basis into either a 401(a) or a 457(b) plan. Retirement Tier I - 2% at 55 for employees defined as "Classic" members by the California Public Retirement System; 7% employee contribution. Tier II - 2% at 62 for new members to CalPERS; Employees contribute 50% of normal cost up to an annual maximum, currently 7.00% of salary up to $159,733. In addition to CalPERS, the District participates in Social Security. The District and employees contribute a required percentage of base wages for Social Security. Retiree Medical Benefits The District will contribute 75% of the Kaiser Permanente Traditional HMO plan at the employee only level for employees who retire with at least ten years of service and are at least 55 years of age. Tuition Reimbursement Employees may request up to $685 per