Education Center Clerk-Latrobe Center (Regular Part Time)

Position Details

Position Information


Position Title
Education Center Clerk-Latrobe Center (Regular Part Time)


Division
Vice President Student Affairs(DIV)


Department
Latrobe Education Center


Job Description


This position is responsible to perform general clerical duties in support of the overall operation of the Education Center.

ESSENTIAL FUNCTIONS

• Act as a receptionist, including greeting visitors, scheduling appointments, and distributing mail to appropriate Education Center personnel. Answer multi-line telephones, take messages, and forward them to appropriate personnel. Answer general questions for students, staff, and visitors.
• Assist students in completing online applications at the Education Center.
• In the absence of the Director, open and lock Education Center during day and evening shifts.
• Notify students regarding course/section openings and/or closings.
• Perform general record-keeping and prepare routine documents and correspondence for students, faculty, and staff.
• Prepare and assist in maintaining student records and the center filing system.
• Set up the Learning Management System for distance learning courses when required.
• Process student book orders for distribution to students.
• Process student tuition and other student-related payments.
• Proctor student testing when required.
• Receive and/or process forms for students, staff, and faculty including, but not limited to, transcript requests, registrations, add/drop, and change-of-major requests, graduation records as well as personal data changes.
• Work with the team to support the daily operations of the center.

NON-ESSENTIAL FUNCTIONS

• Operate office equipment and troubleshoot and resolve any problems.
• Maintain up-to-date with professional credentials, best practices, and current disciplines including continued educational requirements through certifications, seminars, training programs, etc.
• Maintain and develop work-related knowledge, skills, and competencies related to the job through professional and cross-training opportunities.
• Attend all required meetings and training.
• Perform additional grade-level support duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of Microsoft Word and Excel required.
• Entry-level knowledge of professional office and telephone technology and procedures required.
• Proficient verbal and written communication skills.
• Read, comprehend and follow instructions/work orders.
• Ability to consistently provide excellent customer service.
• Ability to organize and prioritize work assignments, including managing multiple projects/tasks concurrently and meet varied deadlines.
• Identify problems and assist with problem solving.

Required Qualifications

EDUCATION/EXPERIENCE AND/OR TRAINING

• High school diploma or GED required.
• Prior work performance must have met or exceeded appropriate work standards.

CLEARANCES The successful candidate will be required to obtain/provide the following clearances prior to hire:

• PA Child History clearance
• PA Criminal Record Check clearance
• FBI Federal Criminal History Record

Preferred Qualifications

• 1-year experience providing clerical support in a business office setting preferred.

Physical Demands

PHYSICAL DEMANDS:

• Prolonged sitting
• Frequent standing/walking or otherwise moving around department/campus
• Repetitive finger/hand movements
• Occasional lifting up to 20 lbs.
• Occasional bending

AUDIBLE DEMANDS:

• Ability to communicate orally and hear conversation

VISUAL DEMANDS:

• Use of computer and internet/internet-based systems
• Reading and preparing documents, reports, presentations, etc.

ENVIRONMENTAL CONDITIONS:

• Work is primarily conducted in a typical indoor office environment with appropriate lighting, noises, and temperature control.

HAZARDS:

• Minimal risk of injury or work-related illnesses.

Salary
$12.72/Hour


Schedule Days/Hours
Monday - Part-time hours vary between 7:30 a.m. - 7:00 p.m., Tuesday - Part-time hours vary between 7:30 a.m. - 7:00 p.m., Wednesday - Part-time hours vary between 7:30 a.m. - 7:00 p.m., Thursday - Part-time hours vary between 7:30 a.m. - 7:00 p.m., Friday - Part-time hours vary between 7:30 a.m. - 7:00 p.m.

Posting Detail Information


Posting Number
S-2023-227-P


Number of Vacancies
1


Desired Start Date

Position End Date (if temporary)

Job Open Date
01/07/2026


Job Close Date

Open Until Filled
Yes


Special Instructions to Applicants


Please be prepared to upload a required resume and provide three (3) professional, not personal references with this application process. The employment application must be completed in its entirety.

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