SENIOR ACCOUNTING ASSISTANT

Accounting Assistant

***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***

This position is located in the Fiscal Services Section (FSS) within the Director's Office Division of the Nevada Department of Wildlife. Incumbents perform various accounting functions from the beginning to the end of the accounting cycle. These functions include processing payment transactions, such as travel claims, travel requests and employee reimbursement requests through the new state accounting system, Core.NV. In addition, this position compiles and processes documentation for the department's airfare credit card. Other duties include processing large requisitions and equipment purchases, as well as communicating with vendors and internal stakeholders, and any other duties as assigned. The ideal candidate will possess both excellent written and oral communication skills.

Essential Qualifications

Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

Job Duties

1. Receive, review, verify, and process accounts payable and receivable documents.
2. Receive payments, match payment to receivable due, and prepare receipts.
3. Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
4. Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
5. Develop spreadsheets for tracking, organizing, and reporting account related data.
6. Perform data input and record, organize, track, report, and verify financial information.
7. Compose correspondence and provide financial, accounting data, and other information.
8. Process budget and accounting documents by encoding accounting distribution data.
9. Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
10. Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and/or program financial accounting information.
11. Reconcile internal accounting records and reports to Controller's reports and balance and prepare documents to make reconciliation.
12. Access account information to respond to inquiries from clients or vendors.
13. Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
14. Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
15. Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
16. Interpret and explain regulations, policies, procedures, and guidelines.
17. Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
18. Authorize payments within designated authority.
19. Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
20. Assist in developing procedures to implement or improve work processes.
21. Perform related duties as assigned.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level. Knowledge of:

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and procedures related to monitoring contracts and grant spending.

Ability to:

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.

Recruiter Contact Information: Susan Ashley - View email address on click.appcast.io

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.