Administrative Assistant

Assoc Admin Assistant - Level 2

ACOUNTABILITY:

Position is to manage day to day sales administrative accountabilities plus dedicated areas of expertise.

TECHNICAL SKILLS?

Settlement/Cashiering location end of day driver paperwork Manage location free-goods and employee sales Provide dedicated administrative support in a professional, confidential and organized manner Maintain calendars and schedule both on and off-site meetings Manage Location Equipment Monitor email and phone calls; proactively respond to and/or coordinate issues when possible Execute and maintain required control & compliance requirements Ability to learn multiple role processes for coverage Organize/maintain department files, both electronic and hard copy Daily interaction will all Functional Teams Maintain high level of integrity and professionalism in handling confidential material on a daily basis Ability to work proficiently and calmly under pressure situations Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP Masterfiles, Respond & Recover) in an accurate and timely manner Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros Planning and organization of sales department events Work on special projects as necessary and other assigned duties as needed.

LEADERSHIP BEHAVIORS?

Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally Must be strong team player and assist other department staff when necessary Willingness to learn and take on projects Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed

QUALIFICATIONS / REQUIREMENTS

OPTIMAL? PRIOR EXPERIENCE?

2+ years’ experience Admin Support Consumer Goods Company Bachelor Degree preferred Detailed knowledge and experience in Microsoft Word, Power Point, Excel Ability to become proficient in multiple IT applications Experience in prioritizing work and multi-tasking – Strong sense of urgency Outstanding organizational and follow-up skills – Discretion with sensitive information Excellent written and verbal communication skills Requires creative thinking and problem-solving skills Attention to detail Respects & values differences, acts with integrity, and operates with justice Notes: Monday-Friday, 8AM-5PM VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status #J-18808-Ljbffr VIVA USA Inc