Administrative Coordinator

Administrative CoordinatorThe Judicial Council of California is accepting applications for the position of Administrative Coordinator with the Center for Judicial Education and Resources.The Administrative Coordinator position schedules and performs project management and logistical tasks required to deliver education programs and products for judges, court managers and court personnel. Staff work directly in support of faculty and collaborate with attorneys and education developers responsible for the training and recruitment of faculty and creation of course content. They coordinate the work performed by staff providing A/V Support Services, Distance Education/Media Production, meeting planning and contracting, course and program registration, printing, and mailing, and provide program management for live programs, supporting faculty and working with local site personnel. Staff work independently on more than one assigned program or product at a time and are responsible for coordinating the implementation of a variety of delivery mechanisms including but not limited to the following: in-person conferences, statewide institutes, regional education courses, local training courses, webinars, online videos, podcasts, and videoconferences.This position is responsible for providing the full range of administrative coordination and project management duties required to deliver multiple education programs currently planned and approved by the Judicial Council as part of the Judicial Branch Education Plans. In order to ensure the work of the office is completed within budget and on time, assignments will be flexibly rotated, therefore, this position is expected to be capable of performing all coordinator duties.The Judicial Council The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. The San Francisco office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.ResponsibilitiesEstablish, monitor and coordinate program timeline.Ensure that critical program milestones are completed as required based on standard, pre-established guidelines.Monitor program budget. Establish program budget based on prefixed guidelines set by department supervisor and manager; monitor expenditures and notify management if/when costs will exceed budget allotment.Communicate with stakeholders in program development and delivery.Provide Faculty Support.Prepare chart of program faculty for use on registration website and in confirmations.Communicate with faculty on deliverables due per established program timeline, assist with registration and lodging/travel needs.Coordinate faculty and participant registration.Coordinate site selection and logistics.Collaborate with Conference Services on development of RFP, determination of evaluation criteria, evaluate RFP responses, and ultimate site selection.Manage materials preparation and distribution.Obtain and maintain course materials from faculty.Coordinate program publicity.Invoice processing.QualificationsMinimum Qualifications Three (3) years of administrative support experience, including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.).ORAssociate's degree, preferably in area(s) of assignment, and one (1) year of administrative support experience, including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.OROne (1) year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with the Judicial Council of California or one year of experience performing the duties of a class comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist in a California superior court or California state-level government entity.Other InformationPlease note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.How To ApplyTo ensure consideration of your application for the earliest round of interviews, please apply by September 2, 2026. However, this position is Open Until Filled. This position requires the submission of our official application, responses to the supplemental questions, and a resume.The Judicial Council provides reasonable accommodation to applicants with disabilities who request such accommodation. Reasonable accommodation needs should be requested through Human Resources at View phone number on click.appcast.io. Telecommunications Relay Service (TRS) is available by dialing 711. Once connected, provide the relay operator with the number for Human Resources: View phone number on click.appcast.io.Pay and Benefits$5,933 - $8,305 per monthPlease note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this temporary reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.Some highlights of our benefits package include:Health/Dental/Vision benefits program14 paid holidays per calendar yearChoice of Annual Leave or Sick/Vacation Leave1 personal holiday per yearUp to $130 per month reimbursement for qualifying commuting costsCalPERS Retirement Plan401(k) and 457 deferred compensation plansEmployee Assistance ProgramBasic Life and AD&D InsuranceFlexElect ProgramPretax ParkingLong Term Disability Program (employee paid/optional)Group Legal Plan (employee paid/optional)Public Service Loan Forgiveness (PSLF) eligibilityEqual Employment OpportunityThe Judicial Council of California Is an Equal Opportunity Employer.Supplemental QuestionsTo better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.Please explain why you are interested in this position.Describe your experience in leading the coordination of a complex meeting and/or conference. Please include the size of the meeting or conference, your role in relation to the event(s), and the complexities at hand in detail.Please indicate your level of proficiency with MS Excel as "Beginner", "Intermediate," "Advanced," or "None" & describe a project that you performed using that software. Please specify how you have used advanced features of the software.