Operations Coordinator

Location: South Charlotte, NC

Schedule: Monday, Tuesday & Thursday | 8:30 AM-4:30 PM or 8:30AM to 2:30 PM

Hours: 21 hours/week

Work Arrangement: 100% Onsite - NOT Remote

Experience: 3+ years in a business/administrative setting

Education: High school diploma or equivalent

Industry: Professional Services / Small Business

We’re looking for a reliable and organized Office Coordinator to support the day-to-day administrative operations of a growing professional services organization in South Charlotte.

This is a great opportunity for someone who enjoys keeping things organized, managing details, working with different systems, and making sure the behind-the-scenes work gets done accurately and on time.

What You’ll Do

• Draft emails and general office correspondence
• Maintain contact information using Microsoft Outlook and Excel
• Support proposal submissions by completing forms and tracking important deadlines
• Prepare client invoices and assist with tracking and paying bills
• Record receipts, bill payments, and other transactions in Xero
• Sort and manage physical mail
• Monitor and maintain office supplies
• Manage Peerspace bookings
• Assist with State of North Carolina and Oregon annual business reports
• Organize paperwork for business certification renewals
• Handle other administrative tasks as needed

What We’re Looking For

• High school diploma + 3 years of business/administrative experience OR 2+ years of college
• Strong written and verbal communication skills
• Excellent command of English
• Strong organization and time-management skills
• High attention to detail and accuracy
• Comfortable entering and maintaining data across different applications
• Strong working knowledge of Microsoft 365, especially Word, Excel, and Outlook
• Comfortable troubleshooting issues and knowing when to ask questions
• Experience with bookkeeping software such as QuickBooks or Xero , or willingness to learn

Technology You'll Use

• Microsoft 365: Word, Excel, Outlook, Teams
• Zoom / Microsoft Teams
• MS Bookings
• Xero
• Other scheduling and business applications

This position is fully onsite in South Charlotte and requires availability Monday, Tuesday, and Thursday

If you're an organized administrative professional looking for a part-time, onsite opportunity , we'd love to hear from you.