Payroll Coordinator

Job Type: Permanent

Location: Nashville, TN 37203

Work Schedule: Monday-Friday - Hybrid 3 days in office, 2 days remote

Hours: 8:00am - 5:00pm

Compensation: $65k-$75k

Benefits: Medical, Vision, Dental, PTO, Holidays, 401K

Sanford Rose - JFS Partners is seeking a detail-oriented, bilingual Payroll Field Coordinator to support accurate and timely payroll operations for a large construction firm. This role will oversee timekeeping review, investigate payroll discrepancies, assist with employee payroll inquiries, and help ensure compliance with applicable wage and hour regulations and labor agreements. The ideal candidate has 4+ years of multi-state payroll or timekeeping experience, strong problem-solving skills, and fluency in both English and Spanish. Experience with union environments, certified payroll, or construction payroll is a plus!

Responsibilities:

• Partner with operational leaders and internal departments to coordinate employee transitions and maintain accurate payroll records.
• Provide assistance to employees regarding payroll procedures, timekeeping requirements, and pay-related questions, helping resolve issues as they arise.
• Work with centralized payroll teams to facilitate pay adjustments, correct processing errors, and communicate updates as needed.
• Maintain compliance with applicable employment regulations, wage and hour standards, labor agreements, and internal procedures.
• Assist with employee onboarding and separation processes by coordinating payroll system access, tax withholding selections, direct deposit information, and timekeeping setup.
• Audit employee time records and supporting documentation to confirm hours are recorded correctly and submitted within established payroll deadlines.
• Investigate inconsistencies in reported hours, pay calculations, overtime, premium pay, and leave records, ensuring corrections are made before payroll is finalized.

Qualifications:

• Bilingual - English/Spanish required

• 4+ years of processing multi-state payroll required

• Certified Payroll Professional (CPP) certification/ Fundamental Payroll Certification (FCP) a plus!
• Experience with union, certified payroll, and/or prevailing wages would be a huge plus!
• Strong attention to detail and the ability to identify and resolve discrepancies in time and pay records.
• Knowledge of payroll procedures, wage and hour requirements, and employee timekeeping practices.
• Strong communication, problem-solving, and organizational skills.
• Ability to collaborate effectively with employees, field leadership, and cross-functional teams.

At Sanford Rose Associates - JFSPartners, we specialize in Finance & Accounting, Legal, and Information Technology recruitment, dedicated to helping professionals like you discover the perfect career opportunities. With a track record of assisting thousands of professionals nationwide, we are prepared to leverage our expertise on your behalf. Partnering with us means gaining access to serious candidates, minimizing hiring errors, and helping you hire top-tier talent, all while navigating the hiring process with confidence. We understand the significance of finding the ideal role and aligning with an organization that shares your values.