Registrar, Elsinore High School

Job Summary

Job Summary

Job Purpose Statement/s: The job of Registrar is done for the purpose/s of performing a variety of responsible clerical support duties involved in student registration admissions and/or records maintenance and to provide support services for school administrators; may train direct and supervise student assistants and are responsible for the timely and accurate maintenance and processing of students permanent record files and for ensuring the confidentiality of same.

Job Description / Essential Elements: Print

Job Purpose Statement/s: The job of Registrar is done for the purpose/s of performing a variety of responsible clerical support duties involved in student registration admissions and/or records maintenance and to provide support services for school administrators; may train direct and supervise student assistants and are responsible for the timely and accurate maintenance and processing of students permanent record files and for ensuring the confidentiality of Job Functions:*Establishes and maintains individual students permanent records and files; ensuring the accuracy timeliness and confidentiality of recorded information.*Requests records for incoming students including cumulative folders transcripts test results and health records from previous schools; converts units of incoming transcripts to District system as necessary.*Prepares transcripts and accompanying records for student transfers; assisting with withdrawal procedures when necessary.*Collects withdrawal grades and prepares and forwards student transcripts and accompanying records as requested.*Records grades and maintains accurate lists to assure that qualifications and/or eligibility requirements are met for graduation honor roll athletic program participation etc.*Processes paperwork necessary to enroll new students.*Processes changes in student class schedules and updates enrollment records.*Checks records for discrepancies corrects errors and re-files as necessary.*Answers questions and verifies information regarding enrollment grades etc. for authorized persons and agencies.*Computes grade point averages for individual students and establishes class rankings.*Prints distributes collects and relays forms to and from teachers/District Office at grading periods.*Maintains roster of official names for graduating seniors; orders diplomas.*Updates prints verifies and files permanent transcripts.*Creates and maintains computerized data files.*Orders grading and computer system Job Functions:Assists other personnel as may be required for the purpose of supporting them in the completion of their work Job Requirements - Qualifications:*Experience Required: Two (2) years experience in responsible clerical/secretarial work.*Skills Knowledge and/or Abilities Required: Skills: Typing/keyboarding accurately at a rate of 30 words per minute; operate standard office equipment including use of basic computer applications use English in both written and verbal form use correct spelling grammar and of proper office methods techniques and procedures including report writing and proper telephone techniques. District policies and procedures related to student registration admissions and records to sit for prolonged periods work independently understand and carry out oral and written instructions interact with persons of different age groups and cultural backgrounds. Significant physical abilities include reaching/handling/fingering talking/hearing conversation near visual acuity/visual accommodation. Operate standard office equipment including computer terminal calculator copy machine printer etc.*Education Required: High School diploma or equivalent.*Licenses Certifications Bonding and/or Testing Required: Criminal Justice Fingerprint Clearance negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Drivers License.

Requirements / Qualifications

REQUIRED: Incomplete applications will not be considered. After you complete/update your application you will acknowledge and sign the following statement:I certify that I have made true correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application and I understand that any omission or falsely answered statement made by me on this application or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with the school district/County ATTACHMENT FOR CSEA CURRENT EMPLOYEES-Unit members seeking a voluntary lateral transfer (the posting is the same job title you currently hold) must provide a letter of recommendation from your current supervisor. The letter must be dated within six months from the date of the posted REQUIRED: You must attach an official dated certificate validating a typing speed of not less than 30 corrected words per minute (5 minutes and must be dated within one year) to your Edjoin application. See below for more and supporting documents help to determine minimum qualifications and employment history. All documents should be attached to be viewed with your application. Please use the Edjoin FAQs attachments section (located at the upper right side of the screen in the help tab) as a guide when attaching documents to your must have a valid email address. You will be notified for testing and interviews via the email address you provide on your application. Please check your email regularly or you may miss important communications notifying you of testing and/or interviews for this recruitment.

Minimum Qualifications:*Skills Knowledge and/or Abilities Required: Knowledge Required: District policies and procedures related to student registration admissions and records Required: Two (2) years experience in RESPONSIBLE clerical/secretarial : Typing/keyboarding accurately at a rate of 30 words per minute; operate standard office equipment including use of basic computer applications use English in both written and verbal form use correct spelling grammar and of proper office methods techniques and procedures including report writing and proper telephone techniques. District policies and procedures related to student registration admissions and records to sit for prolonged periods work independently understand and carry out oral and written instructions interact with persons of different age groups and cultural backgrounds. Significant physical abilities include reaching/handling/fingering talking/hearing conversation near visual acuity/visual accommodation. Operate standard office equipment including computer terminal calculator copy machine printer etc.*Education Required: High School diploma or equivalent.*Licenses Certifications Bonding and/or Testing Required: Criminal Justice Fingerprint Clearance negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Drivers Job Description for a Complete ListTENTATIVE TEST DATE: To Be Determined by invitation only

Requirements / Qualifications

REQUIRED: Incomplete applications will not be considered. After you complete/update your application you will acknowledge and sign the following statement:I certify that I have made true correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering my application and I understand that any omission or falsely answered statement made by me on this application or any supplement to it will be sufficient grounds for failure to employ or for my discharge should I become employed with the school district/County ATTACHMENT FOR CSEA CURRENT EMPLOYEES-Unit members seeking a voluntary lateral transfer (the posting is the same job title you currently hold) must provide a letter of recommendation from your current supervisor. The letter must be dated within six months from the date of the posted REQUIRED: You must attach an official dated certificate validating a typing speed of not less than 30 corrected words per minute (5 minutes and must be dated within one year) to your Edjoin application. See below for more and supporting documents help to determine minimum qualifications and employment history. All documents should be attached to be viewed with your application. Please use the Edjoin FAQs attachments section (located at the upper right side of the screen in the help tab) as a guide when attaching documents to your must have a valid email address. You will be notified for testing and interviews via the email address you provide on your application. Please check your email regularly or you may miss important communications notifying you of testing and/or interviews for this recruitment.

Minimum Qualifications:*Skills Knowledge and/or Abilities Required: Knowledge Required: District policies and procedures related to student registration admissions and records Required: Two (2) years experience in RESPONSIBLE clerical/secretarial : Typing/keyboarding accurately at a rate of 30 words per minute; operate standard office equipment including use of basic computer applications use English in both written and verbal form use correct spelling grammar and of proper office methods techniques and procedures including report writing and proper telephone techniques. District policies and procedures related to student registration admissions and records to sit for prolonged periods work independently understand and carry out oral and written instructions interact with persons of different age groups and cultural backgrounds. Significant physical abilities include reaching/handling/fingering talking/hearing conversation near visual acuity/visual accommodation. Operate standard office equipment including computer terminal calculator copy machine printer etc.*Education Required: High School diploma or equivalent.*Licenses Certifications Bonding and/or Testing Required: Criminal Justice Fingerprint Clearance negative pre-employment drug screen test and negative TB test results. Successful completion of District Proficiency Test. Valid California Drivers Job Description for a Complete ListTENTATIVE TEST DATE: To Be Determined by invitation only

Comments and Other Information

ATTACHMENT REQUIRED: You must attach an official dated certificate validating a typing speed of not less than 30 corrected words per minute (5 minutes and must be dated within one year) to your Edjoin application. You have the option of taking an online typing test or taking a proctored typing test at any staffing agency. The certification must include your name date of the test length of the timed test (must be 5 minutes) corrected words per minute and the source of the test. Applications without a typing certificate will not be considered unless you have a typing test on file. Please feel free to contact me if you have any questions or I can provide assistance.A WORD ABOUT ONLINE TYPING TESTS: There are many online typing sources. You may have to register with some in order to receive a certificate with your name date length of test (must be 5 minutes) and net typing speed (must show number of errors and/or accuracy). CSEA EMPLOYEES are subject to the Article 13 Language Change when applying for positions posted after October 11 2024. A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy. Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold). Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting)If three or more eligible unit members apply within this posting with the same job title as the posting all other candidates shall be excluded from the interview process. Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall Needs to Improve or Unsatisfactory rating on the most recent performance evaluation two or more Ns and/or one or more Us on the most recent evaluation unjustified excessive absenteeism (without an approved leave per Article 10). Leave entitlement usage shall be prorated to the date of the job posting and/or disciplinary actions with 1 year prior to the date of the posted : When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted interview priority will be given to current employees in the same job family of the posted vacancy. Offer of employment conditional pending pre-employment physical fingerprints and negative drug screen and TB testBargaining Unit Position

Comments and Other Information

ATTACHMENT REQUIRED: You must attach an official dated certificate validating a typing speed of not less than 30 corrected words per minute (5 minutes and must be dated within one year) to your Edjoin application. You have the option of taking an online typing test or taking a proctored typing test at any staffing agency. The certification must include your name date of the test length of the timed test (must be 5 minutes) corrected words per minute and the source of the test. Applications without a typing certificate will not be considered unless you have a typing test on file. Please feel free to contact me if you have any questions or I can provide assistance.A WORD ABOUT ONLINE TYPING TESTS: There are many online typing sources. You may have to register with some in order to receive a certificate with your name date length of test (must be 5 minutes) and net typing speed (must show number of errors and/or accuracy). CSEA EMPLOYEES are subject to the Article 13 Language Change when applying for positions posted after October 11 2024. A unit member seeking a voluntary lateral transfer (posting is for the same job title you currently hold) must be a permanent employee for at least two years prior to the date of the posted vacancy. Unit members granted a voluntary lateral transfer shall wait one year from the date of transfer before applying for another voluntary lateral transfer (posting is for the same job title you currently hold). Unit members currently serving a probationary period (including a promotional probationary period) shall not be eligible for a voluntary lateral transfer (same job title as posting)If three or more eligible unit members apply within this posting with the same job title as the posting all other candidates shall be excluded from the interview process. Voluntary lateral transfers may be denied based on poor job performance as evidenced by an overall Needs to Improve or Unsatisfactory rating on the most recent performance evaluation two or more Ns and/or one or more Us on the most recent evaluation unjustified excessive absenteeism (without an approved leave per Article 10). Leave entitlement usage shall be prorated to the date of the job posting and/or disciplinary actions with 1 year prior to the date of the posted : When fewer than three eligible lateral transfer (same job title as on posting) applications are submitted interview priority will be given to current employees in the same job family of the posted vacancy. Offer of employment conditional pending pre-employment physical fingerprints and negative drug screen and TB testBargaining Unit Position