Compensation Specialist

Job Title: Compensation Specialist

Department : Human Resources


Reports To: Human Resources Manager


FLSA Status : Exempt


Location: Boca Raton, FL - fully on site - out of area applicants will not be considered

Company Summary

BlueTeam is a US-based provider of national disaster recovery, remediation, reconstruction, renovation, and roofing services for commercial properties. Our core business focuses on cleanup and mitigation efforts for recovery from fire damage, roof leaks, flooding, pipe bursts, and post-disaster remediation due to severe weather. We exclusively serve commercial sectors including hospitality, senior housing, healthcare, commercial offices, municipalities, multifamily living, and institutional markets.

SUMMARY: The Compensation Specialist supports both payroll processing and core human resources operations for a multi-state workforce. This role is responsible for ensuring the accurate and timely processing of payroll, administering employee compensation programs, and maintaining employee data within HR systems. The position is based in our Boca Raton, FL headquarters and requires on-site presence Monday-Friday.


A key component of the position involves analyzing and processing incentive compensation, including bonuses, sales draws, and employee advances. While many calculations are system-generated, the role requires strong Excel skills, analytical ability, and attention to detail to validate data, reconcile compensation calculations, and ensure final pay amounts are accurate.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll & Compensation Administration:

• Process bi-weekly payroll for 150+ employees in a multi-state environment, ensuring accuracy and compliance with federal and state regulations.
• Administer payroll deductions, adjustments, and special payments including bonuses, commissions, draws, and employee advances.
• Support quarterly and annual incentive compensation cycles, reviewing system-generated calculations and reconciling data prior to payroll processing.
• Utilize the company's proprietary construction management platform to extract and verify incentive earnings and compensation data.
• Reconcile compensation reports and validate payroll inputs using advanced Excel tools and data analysis techniques.
• Administer merit increases, compensation adjustments, and other payroll-related changes.

Employment Tax Administration:

• Research and respond to multi-state tax authorities regarding payroll tax discrepancies, delinquencies, penalties, payments, and reporting issues.
• Assist in monitoring payroll tax filings and supporting documentation.

HR Administration:

• Coordinate new hire onboarding activities, pre-employment documentation, and system entry.
• Maintain electronic personnel files in HRIS.
• Process employee lifecycle transactions including job changes, compensation updates, address changes, and terminations.
• Manage E-Verify processes and I-9 compliance.

Benefits Administration:

• Enter/update/audit payroll deductions for health insurance, 401(k), and other benefits.
• Support ongoing and annual open enrollment.
• Assist employees with benefit education, portal access, and changes in coverage.

Audit & Reporting Support:

• Prepare reports for internal and external audits.
• Generate reports related to payroll and HR-metrics.
• Perform HRIS audits, including PTO usage, timecard review, pay rate validation, and termination pay compliance by state.

Office Management:

• Maintain office inventory and coordinate with the Purchasing Coordinator.
• Organize/distribute supplies throughout the office.
• Manage incoming and outgoing company mail, including preparing shipments via USPS and FedEx.
• Other related duties as assigned.

QUALIFICATIONS:

• Proficiency in HRIS/Payroll Systems: Experience using HRIS and payroll software, such as Paycor, Paychex, or similar.
• Excel & Data Analysis: Must be able to efficiently manage, analyze, and visualize data using VLOOKUP/XLOOKUP, pivot tables, logic functions (IF, AND, OR), data validation, and advanced formatting.
• Data Integrity : Exceptional attention to detail to ensure payroll accuracy matches HR records . Ability to balance deadlines and accuracy in a fast-paced environment.
• Human Resources Skills: High integrity and ability to handle sensitive employee data confidentially. Strong interpersonal, communication and customer service skills

EDUCATION and/or EXPERIENCE:

• Bachelor's degree in Human Resources, Accounting, Business Administration, or related discipline is highly preferred.
• Minimum of 3 years of experience with payroll/compensation and/or HR administration experience.
• Experience supporting multi-state payroll and calculating incentive compensation earnings strongly preferred.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms. The employee must also occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and color vision.

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.

NOTE : This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. BBMK Contracting, LLC dba BlueTeam (BlueTeam) is a Drug Free Workplace as well as an Equal Opportunity Employer. Qualified applicants shall be considered for all positions without regard to race, color, sex, religion, national origin, age, disability, veteran status, or any other status protected by federal, state or local law. Posted salary range is a guideline and may vary depending on qualifications of selected candidate.