Accounting Coordinator

Accounting Coordinator


#1. Experience in high volume invoice/billing using QuickBooks in a professional setting is required


#2. Time management skills with a proven ability to meet deadlines.

Responsibilities of the Accounting Coordinator:

• Prepares invoices for entry into QuickBooks (approx. 400-600 weekly)
• Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms
• Gathers pertinent information to create invoices
• Ensures billing and receivables are correctly processed in a timely manner using QuickBooks
• Addresses and corrects any discrepancies in account portfolios, invoices, or billing.
• Summarizes current financial status by collecting information and preparing outstanding customer and vendor reports.
• Support Billing team to enter vendor payment terms to match the due dates with the payment cycle.
• Work in Excel to maintain spreadsheets and track billing status/progress
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Performs other related duties, as assigned.

Requirements of the Accounting Coordinator:

• 1 year of experience in high volume invoice/billing using QuickBooks in a professional setting is required
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent Verbal/Written Communication Skills
• Proficient with Microsoft Office Suite or related software

Other Key Requirements:

• On-site with possible hybrid scheduled after 90 days.
• Must live within a 25-mile radius.
• No sponsorships or visa holders. No Corp-to-Corp.