Learning and Development Coordinator

Job Description

The Community & Engagement Coordinator plays a key role in organizing and carrying out all initiatives for the firm’s global Community & Engagement team. This person handles the day-to-day work behind roughly 100 events and programs a year, from planning logistics and talking with participants to managing vendors, budgets, and records. Working closely with ERG leaders and employees across the firm, the Coordinator keeps events running smoothly, keeps information accurate and up to date, and makes sure every initiative is well run from start to finish. The role suits a highly organized, detail-oriented person who communicates well and does well juggling several priorities in a fast-paced environment.

Key Responsibilities

Event Management

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• Create and maintain calendar invitations for about 100 events and initiatives a year
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• Track and update global participation
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• Handle event logistics: book conference rooms, make name tags, and order catering
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Participant Communication

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• Email program participants about upcoming events
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• Change enrollments when individuals ask
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Data Management

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• Keep participation and feedback records accurate
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• Support the team dashboard
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• Update and maintain distribution lists
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Website, SharePoint & Calendar Management

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• Update events, resources, and the cultural calendar for ERG leaders and employees across the firm
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Vendor, Contract & Expense Management

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• Submit and monitor ePROs
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• Contact vendors and make sure they’re paid on time
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• Process vendor invoices and payments
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• Manage and submit monthly event expenses
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Qualifications

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• Strong project management skills
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• High attention to detail and strong organization
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• Excellent written and verbal communication
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• Advanced Microsoft Office skills, especially Excel and PowerPoint
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• Able to juggle several tasks at once in a complex, fast-paced environment
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