Administrative Assistant

Administrative Assistant

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support attorneys and paralegal team with administrative tasks. This position is ideal for someone who thrives in a professional, deadline-driven environment and enjoys keeping operations running smoothly. Key Responsibilities:

• Manage attorney and staff calendars, including scheduling hearings, client meetings, mediations, consultations, and deadlines
• Answer phones and professionally communicate with clients, courts, and opposing counsel
• Assist paralegals and attorneys with administrative case support
• Prepare, scan, organize, and upload legal documents into case management software
• Handle incoming and outgoing mail, document processing, and office correspondence
• Create and maintain organized digital and physical case files
• Assist with client intake and gathering necessary case documentation
• Generate invoices, assist with billing, payment tracking, and client account follow-up
• Coordinate document execution, signatures, and notarization when needed
• Maintain office organization and assist with general administrative duties as assigned

Qualifications:

• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple deadlines and prioritize tasks effectively
• Professional written and verbal communication skills
• Comfortable working with Microsoft Office
• Ability to handle confidential information with discretion
• Reliable, proactive, and team-oriented attitude
• Experience with client communication in high-conflict matters
• Spanish bilingual

Compensation:

• Range is from $15-$18/hour, depending on experience

Position could become full time with the law firm