Academic Records and Student Finance Supervisor (REGISTRAR SUPV 1)

Job Summary Under the general direction of the Student Services Director/Registrar, the Academic Records and Student Finance Supervisor provides operational oversight and direct supervision for academic records, student financial services, and campus-based student services functions within Continuing and Professional Education (CPE). The position oversees the delivery of services related to student records and grading, alternative funding programs, veterans’ educational benefits, workforce training funds, and enrollment support for campus-based and collaborative academic programs. The incumbent is responsible for ensuring the accuracy, integrity, and compliance of academic records and student financial processes while interpreting and applying institutional, state, and federal policies and regulations. The supervisor manages staff responsible for records, financial services, and student support operations. Apply By Date June 26, 2026 at 11:59pm Qualifications Minimum Qualifications Bachelor’s degree in higher education, business administration or a related field and/or equivalent training or experience. Minimum of 3 years experience in academic records, registrar functions, student financial services, or compliance-related roles Experience interpreting and applying policies, regulations, and compliance requirements (e.g., academic policy, financial regulations, or similar) Experience supervising staff and managing service delivery across multiple functional areas Experience managing complex processes and resolving issues involving multiple stakeholders and systems Experience working with enterprise systems (e.g., student information systems, financial systems, or CRM platforms) and maintaining data accuracy and integrity Strong analytical and problem-solving skills, with experience using data to support reporting, audits, and operational decision-making Preferred Qualifications Experience in continuing and professional education, extension, or non-degree program environments Experience with student financial services, including alternative funding sources (e.g., workforce funds, veterans’ benefits, or similar programs) Demonstrated experience supporting audits, reporting requirements, or compliance reviews Demonstrated experience leading cross‑functional initiatives and process improvement efforts Knowledge of UC academic records policies, grading practices, and registrar functions Key Responsibilities 30% - Academic Records and Grades 30% - Student Financial Services 30% - Campus Services 10% - Supervision Department Overview UC Davis Continuing and Professional Education (CPE) is the lifelong learning arm of the university. The division maintains the most diverse portfolio on the campus, with programs spanning pre‑college, professional continuing education, workforce development, international academic and cultural exchange, and training services for corporate and agency partners. As a global leader in continuing education, CPE serves learners regionally, nationally and globally, and posts more than 55K enrollments annually making it the third largest UC Extension by enrollment. Beyond its community‑facing role, CPE serves as the internal hub for online education in support of other academic units on the campus. CPE employs approximately 180 employees and draws on the expertise of approximately 1,700 instructors.

POSITION INFORMATION

Salary or Pay Range: $63,900.00 - $112,100.00 (Dept. budgeted range: $63,900.00 - $90,000.00. Commensurate with experience.) Salary Frequency: Annual Salary Grade: Grade 20 UC Job Title: REGISTRAR SUPV 1 UC Job Code: 006154 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100% Shift (Work Schedule): Manager will advise Location: Davis, CA Union Representation: 99 – Non‑Represented (PPSM) Benefits Eligible: Yes This position is hybrid (mix of on‑site and remote work) Benefits High quality and low‑cost medical plans to choose from to fit your family's needs UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On‑site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here Physical Demands Standing – Occasional up to 3 hours Walking – Occasional up to 3 hours Sitting – Frequent 3 to 6 hours Lifting/Carrying 0‑25 lbs – Occasional up to 3 hours Lifting/Carrying 26‑50 lbs – Never 0 hours Lifting/Carrying over 50 lbs – Never 0 hours Pushing/Pulling 0‑25 lbs – Occasional up to 3 hours Pushing/Pulling 26‑50 lbs – Never 0 hours Pushing/Pulling over 50 lbs – Never 0 hours Bending/Stooping – Occasional up to 3 hours Squatting/Kneeling – Occasional up to 3 hours Twisting – Occasional up to 3 hours Climbing (e.g., stairs or ladders) – Never 0 hours Reaching overhead – Occasional up to 3 hours Keyboard use/repetitive motion – Frequent 3 to 6 hours Environmental Demands Chemicals, dust, gases, or fumes – Never 0 hours Loud noise levels – Never 0 hours Marked changes in humidity or temperature – Never 0 hours Microwave/Radiation – Never 0 hours Operating motor vehicles and/or equipment – Never 0 hours Extreme Temperatures – Never 0 hours Uneven Surfaces or Elevations – Never 0 hours Mental Demands Sustained attention and concentration – Frequent 3 to 6 hours Complex problem solving/reasoning – Occasional up to 3 hours Ability to organize & prioritize – Frequent 3 to 6 hours Communication skills – Frequent 3 to 6 hours Numerical skills – Occasional up to 3 hours Constant Interaction – Frequent 3 to 6 hours Customer/Patient Contact – Frequent 3 to 6 hours Multiple Concurrent Tasks – Frequent 3 to 6 hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e‑cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. #J-18808-Ljbffr University of California, Davis