Administrative Support

Administrative Support Professional

Symbiotic Services is seeking an Administrative Support professional to provide comprehensive administrative, front-desk, and human resources support within a mission-driven organization. This role serves as a key point of contact for visitors and employees while supporting executive leadership with scheduling, coordination, and special projects. The ideal candidate is organized, professional, adaptable, and service-oriented, with strong communication skills and attention to detail.

Key Responsibilities

• Executive & Administrative Support
• Provide administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and expense tracking
• Draft correspondence, prepare documents, and organize materials with accuracy and discretion
• Coordinate executive and management meetings, including agendas, logistics, and follow-up actions
• Serve as a liaison between leadership and internal teams to support effective communication and timely completion of tasks
• Assist with special projects and help prioritize incoming requests
• Front Desk & Office Support
• Manage front desk operations by greeting visitors, answering phones, and directing inquiries
• Provide general information such as directions, contact details, and organizational resources
• Receive, sort, and distribute mail; coordinate outgoing deliveries
• Maintain shared office resources, including meeting supplies, keys, and equipment
• Order, receive, stock, and distribute office supplies
• Human Resources Support
• Assist with HR administrative tasks, including personnel filing, data entry, and confidential record maintenance
• Support recruiting and onboarding activities, including interview coordination and new hire logistics
• Assist with HR reporting, audits, and basic payroll system entries
• Help organize employee events and prepare internal communications
• Coordinate HR-related meetings, interviews, and team calendars

Knowledge, Skills, & Abilities

• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional, customer-service-focused demeanor
• Ability to handle confidential information with discretion
• Comfortable working independently and collaboratively
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Adobe Acrobat familiarity is a plus
• Adaptable and proactive in a fast-paced office environment

Minimum Qualifications

• High school diploma or equivalent (GED) required
• 13 years of administrative, office, or HR support experience
• Experience supporting leadership is a plus but not required
• Equivalent combination of education and experience will be considered

Work Environment & Physical Requirements

• Primarily office-based with front-desk responsibilities
• Frequent use of computers and standard office equipment
• Regular interaction with employees, visitors, and vendors in person and by phone
• Ability to sit or stand for extended periods as required