Administrative Professional 1

Position Overview:

The Administrative Professional supports the Human Resources Division by providing clerical assistance, maintaining and organizing HR records, scheduling meetings and interviews, processing mail and communications, and ensuring accurate data entry and records retention. Strong communication, organization, attention to detail, and professionalism are essential.

If this sounds interesting to you, continue reading below to learn more about the career opportunity with our Department!

What You'll Do:

Your Key Responsibilities include but are not limited to the following:

• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Prepares various documents (e.g., composes, types, obtains signatures)
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal request, maintains calendars for staff)
• Types, proofreads, and edits typed documents
• Serves as agency's front desk receptionist and answers phone lines and directs callers accordingly
• Scans, indexes, and files HR documents into internal or other applicable applications
• Interacts with other departments (e.g., setting up meetings and scheduling interviews)
• Provides information and compilation of data pulled from OAKS
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Performs general clerical tasks (e.g., orders supplies, inventory control, copies documents and files)
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
• Creates new files as needed
• Purges records in accordance with applicable retention schedules
• Manages appointment schedules, notifies appropriate personnel of schedules and meetings
• Performs other duties as assigned

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services