Recreation Coordinator

Under general supervision of the Community Services Supervisor, the Recreation Coordinator plans, implements, and evaluates community programs, recreation classes, senior services, sports support, facility reservations, and City special events. They provide customer service, administrative support, staff coordination, community outreach, and program reporting in support of the Community Services Department.

This position must be available to work evenings, weekends, and major holidays, including but not limited to Memorial Day weekend, Fourth of July activities, Halloween events, and other City programs or events as assigned.

The following duties are typical for this position. They are not intended to be an exhaustive list. Other related duties may be assigned.

• Assists the Recreation Coordinator II with community special events, including the annual Mount Wilson Trail Race, Fourth of July Festivities, Halloween Happenings, Summer Movies, Summer Concerts, summer community programming, and other City events. Assists with coordination of part time event specialists, aides, contractors, and volunteers as assigned.
• Plans, coordinates, implements, and evaluates senior programs, including Older American Day, the annual Community Yard Sale, senior excursions, arts and crafts, aging resources, ongoing services, and workshops for patrons of the Hart Park House Senior Center.
• Coordinates and assists with front line supervision of special interest classes, including recruitment, scheduling, coordination, and support of contracted instructors, performers, and program volunteers.
• Coordinates program registration, facility reservations, park rentals, rosters, permits, payments, supplies, and related customer service activities.
• Supports youth sports by coordinating baseball field allocations and working with local leagues, in coordination with the supervisor.
• Assists with oversight of the Community Garden, including coordination with participants, volunteers, community partners, maintenance needs, and related program records.
• Assists with the development and distribution of community brochures, program newsletters, press releases, calendars, flyers, website updates, social media content, and other public information materials.
• Attends staff meetings, commission meetings, community meetings, training workshops, and other meetings as required.
• Assists with day to day operations of the Hart Park House Senior Center. Maintains files, records, rosters, database information, and reports related to programs, participants, services, and activities.
• Monitors community centers, recreation facilities, parks, and event areas for readiness, cleanliness, safety, and maintenance needs. Reports repair needs, submits work orders through the established process, documents safety incidents, and supports safety compliance.
• Prepares reports, correspondence, operating summaries, activity and statistical reports, promotional materials, agenda items, and presentations for interested groups.
• Serves as an additional City liaison to the Community Services Commission, Senior Community Commission, committees, program participants, community groups, school officials, and partner agencies.
• Assists with grants, corporate sponsorships, donations, and other funding or support programs for services, events, and recreation programs.
• Trains, schedules, directs, and reviews the work of part time recreation staff and volunteers in the performance of assigned duties.
• Assists in implementing the Senior Master Plan, department plans, emergency procedures, and other City initiatives as assigned.
• Performs other related duties as required.

Knowledge of:

• Principles, practices, procedures, standards, and current trends in municipal recreation programs, senior services, special events, sports, and community services.
• Program planning, event logistics, marketing, budgeting, goal setting, work planning, scheduling, and program evaluation.
• Customer service practices and techniques for working with a diverse public in routine and difficult situations.
• Basic record keeping, report preparation, purchasing, payment processing, and administrative support practices.
• Office software, spreadsheet software, registration software, graphic design tools, social media tools, and website content support practices.
• Applicable federal, State, and local health, safety, accessibility, and risk management practices related to assigned programs and facilities.
• Functions and practices of a municipal recreation and community services department.

Ability to:

• Communicate clearly and effectively, both orally and in writing, with coworkers, supervisors, contractors, volunteers, community groups, patrons, and the public.
• Plan, coordinate, implement, and evaluate assigned programs, services, classes, rentals, and special events.
• Provide courteous, accurate, and responsive customer service, including in stressful or sensitive situations.
• Train, schedule, direct, and review the work of part time staff, contractors, and volunteers.
• Use independent judgment within established policies and procedures, including resolving participant concerns and operational issues.
• Prepare reports, correspondence, promotional materials, schedules, rosters, activity summaries, and financial records.
• Use computers, office equipment, registration systems, databases, spreadsheets, word processing, graphics tools, and related software applications.
• Read, understand, interpret, and apply City policies, procedures, written instructions, contracts, permits, and safety practices.
• Establish and maintain effective working relationships with commissions, community groups, governmental bodies, schools, the media, vendors, volunteers, staff, and the public.
• Maintain facilities, equipment, supplies, and program areas in a clean, safe, secure, and service ready condition.
• Lift, carry, push, pull, and arrange tables, chairs, supplies, and equipment for community events, classes, meetings, and programs.
• Work a flexible schedule, including evenings, weekends, holidays, and outdoor events in variable weather conditions.

Education, Training, and Experience:

Equivalent to graduation from high school and one (1) year of experience in recreation, community services, senior services, special events, customer service, or a related field. Other combinations of education, training, and experience that demonstrate the required knowledge and ability may be considered. A bachelor's degree in recreation, leisure studies, public administration, human services, or a related field is desirable.

Licenses and Certifications:

Possession of, or ability to obtain, a valid California Class C Driver License may be required based on assignment. Possession of, or ability to obtain, First Aid and CPR certification within a City established period may be required based on assignment.

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Must possess mobility to work in an office, recreation facility, senior center, park, and outdoor event setting and to use standard office equipment, including a computer. Vision is needed to read printed materials and computer screens. Hearing and speech are needed to communicate in person, before groups, and by telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment. Employees may stand and walk for extended periods, bend, stoop, kneel, reach, push, pull, lift, and carry program supplies, tables, chairs, materials, and equipment. Employees typically lift and carry items weighing up to 25 pounds and may occasionally move heavier items with assistance or equipment.

Mental Demands:

While performing the duties of this classification, the employee is regularly required to use oral and written communication skills, read and interpret policies and procedures, maintain attention to detail, manage multiple tasks and deadlines, work with frequent interruptions, exercise sound judgment, and interact professionally with employees, management, contractors, volunteers, program participants, community members, and others encountered in the course of work. The employee may occasionally handle conflicts, complaints, or sensitive public service situations.

Work Environment

The employee primarily works in an office, recreation facility, senior center, park, and event setting. Office noise levels are usually quiet to moderate. Field and event settings may include loud noise, crowds, vehicle movement, uneven surfaces, and variable weather conditions. Driving may be required to visit City facilities, community locations, public meetings, and special events. Evening, weekend, and holiday work may be required.

All City of Sierra Madre employees are designated Disaster Service Workers through state law, including California Government Code Sections 3100 through 3109. Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned and to return to work as ordered in the event of an emergency.

The City of Sierra Madre is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Sierra Madre will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.