Manager, Procurement Solar & BESS Equipment

ROLE OVERVIEW

As the Procurement Manager you will provide day-to-day leadership coordination and oversight of Pivot Energys procurement activities supporting Solar PV and Battery Energy Storage System (BESS) projects. This role is responsible for ensuring effective equipment planning & procurement execution across purchasing supplier coordination logistics procurement systems processes compliance and performance management.

The Procurement Manager will translate procurement strategy into effective operating processes and execution ensuring that planning & purchasing activities are completed accurately efficiently and in alignment with project requirements supplier agreements company policies and applicable compliance requirements.

This role will oversee and improve procurement processes systems reporting supplier performance (E.g. OTD) and cross-functional coordination while partnering closely with Category Management and the Buyer/Planner. The Procurement Manager will work with Engineering Tech Ops Project Management Delivery O&M Finance Logistics and external suppliers to support project execution and continuous improvement across the Procurement organization. Identifying presenting and making actionable the vision for the future of Pivot Procurement. Other duties as requested.

PRIMARY RESPONSIBILITIES

• Provide day-to-day leadership and coordination of Procurement activities across projects and operational requirements.
• Establish effective working relationships with Engineering Tech Ops Project Management Delivery O&M Finance Logistics Category Management and suppliers.
• Coordinate planning & procurement activities with equipment manufacturers distributors logistics providers and other external partners.
• Support cross-functional planning for project financing construction operations and equipment requirements.
• Provide direction coaching and support to Buyer/Planner and other procurement resources as applicable.
• Serve as an escalation point for procurement supplier purchasing and logistics issues.
• Maintain a high level of professionalism in internal and external interactions.

• Support development review negotiation execution and administration of master supply agreements and other procurement-related contracts.
• Ensure procurement activities are executed in accordance with negotiated contractual terms.
• Partner with Category Management to ensure supplier contracts and commercial terms are accurately reflected in procurement processes and systems.
• Coordinate purchase order execution and ensure alignment with supplier agreements.
• Monitor contract obligations renewals pricing and other key commercial requirements.
• Support resolution of contractual and commercial issues with suppliers.

• Establish and maintain procurement processes that support supplier quality and reliable equipment delivery.
• Monitor supplier and procurement performance and coordinate resolution of quality issues.
• Support project management and O&M teams with major equipment defect breakage warranty and insurance claims.
• Coordinate with suppliers and internal stakeholders to resolve equipment-related issues.
• Identify process improvements that increase procurement accuracy supplier responsiveness and execution quality.
• Support supplier qualification and performance-management activities.

• Oversee procurement execution for major equipment purchases including purchase orders invoices and payment records.
• Coordinate with Finance and Accounts Payable to resolve purchasing and payment issues.
• Support preparation of equipment pricing and availability forecasts for preconstruction and project planning.
• Maintain procurement pricing and market information to support sourcing and project decisions.
• Monitor procurement performance commercial terms and purchasing activity against established objectives.
• Support cost optimization initiatives in partnership with Category Management.
• Ensure procurement records provide accurate financial and commercial visibility.

• Coordinate purchasing warehousing shipping and logistics activities to support construction and project schedules.
• Establish processes to monitor purchase order status supplier commitments logistics activities and material availability.
• Identify and escalate procurement issues that may impact project schedules.
• Coordinate with Buyer/Planner and Category Management to resolve supply and delivery constraints.
• Support forecasting of equipment availability and pricing for preconstruction and project planning.
• Drive improvements in procurement cycle times and execution efficiency.

• Establish and maintain procurement processes that comply with company policies legal requirements ethical standards and applicable regulatory requirements.
• Verify vendor and product compliance with applicable company standards.
• Enforce procurement policies procedures and approval requirements.
• Support compliance reviews and maintain appropriate procurement records.
• Monitor industry trade economic ITC and regulatory developments that may affect Solar PV and BESS procurement.
• Ensure procurement processes appropriately capture required certifications and compliance information.
• Partner with Category Management and Procurement leadership on emerging regulatory and compliance requirements.

• Identify assess and escalate procurement supplier logistics and material-availability risks.
• Establish processes for monitoring supplier performance and emerging supply-chain disruptions.
• Coordinate risk mitigation activities with Category Management Buyer/Planner project teams and suppliers.
• Monitor industry trends trade disputes economic conditions and regulatory developments affecting equipment availability and cost.
• Support supplier continuity and contingency planning.
• Establish appropriate escalation processes for material supplier logistics quality and commercial risks.
• Provide Procurement leadership with visibility into significant risks and mitigation actions.

• Develop and maintain procurement databases and systems containing major equipment and supplier information.
• Maintain accurate records of equipment pricing availability supplier information purchase orders contracts and procurement activity.
• Maintain chain-of-custody proof-of-payment proof-of-delivery and other required equipment documentation.
• Establish and maintain procurement reporting dashboards and performance metrics.
• Ensure procurement documentation is complete accurate accessible and appropriately controlled.
• Support procurement systems integration process improvements and data-quality initiatives.
• Establish standardized documentation and recordkeeping practices across the Procurement function.

REQUIRED COMPETENCIES

• Bachelors degree in Supply Chain Management Business Finance or a related field or equivalent experience.
• 3 years of procurement and supply-chain experience preferably within solar energy storage construction manufacturing or other project-based industries.
• Experience coordinating purchasing logistics suppliers and cross-functional project requirements.
• Working knowledge of supplier contracts and commercial terms including Incoterms.
• Strong quantitative and analytical skills with the ability to understand and communicate technical and commercial issues.
• Strong organizational skills process orientation and attention to detail.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to build trust and rapport with internal and external stakeholders.
• Ability to prioritize and coordinate multiple projects and tasks with limited supervision.
• Demonstrated ability to identify problems coordinate solutions and escalate appropriately.
• Strong proficiency with spreadsheets word processing and business productivity tools.

PREFERRED COMPETENCIES

• Experience supporting negotiation and administration of master supply agreements and other procurement contracts.
• Experience leading or supervising procurement personnel.
• Experience with Solar PV BESS electrical equipment or other energy-related equipment.
• Experience with procurement ERP project management or supply-chain systems.
• Experience with Procore Salesforce Smartsheet Google Workspace or similar systems.
• Experience with procurement process improvement data management reporting and systems implementation.
• Experience coordinating equipment warehousing and transportation activities.
• Experience with supplier performance management and risk mitigation.

$100000 - $130000 a year

COMPENSATION & BENEFITS

The estimated base salary range for this position is $120000 - $150000 along with eligibility for the companys substantial bonus plan with a target bonus of 30% of annual salary (prorated in the first year based on start date). Compensation will be based on factors such as location level job-related knowledge certifications skills and experience.

Pivot Energy is dedicated to providing a great work experience for all employees placing an emphasis on company culture and a focus on our people. To that end Pivot offers an outstanding benefits package that includes:

Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company

Four weeks of vacation (prorated in first year)

Company-paid life insurance and short- & long-term disability coverage

Generous parental leave

401(k) matching

Home Office set-up stipend for new employees

Public transit reimbursement

PTO for volunteering in the community

Charitable donation matching up to $500/year

Professional development and educational reimbursements

A complete list of all the benefits Pivot offers may be provided upon request.

Recruitment Agency Notice :

We appreciate your interest in partnering with us; however we are not seeking recruitment agency support for this role.

ABOUT PIVOT

Pivot Energy is a national renewable energy provider that develops finances builds owns and manages solar and energy storage projects that help decarbonize our nations electricity increase equitable access to clean energy for local communities and provide real cost-savings to American businesses and

families.

We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families create workforce pathways for under-represented groups within the solar industry and include robust community investment opportunities.

As a Certified B Corporation and one of we believe that company success is driven by a healthy environment thriving society and workplace where all individuals are respected. We evaluate every internal decision on environmental social and governance (ESG) factors to determine if our actions will result in a net positive impact on the community our employees customers shareholders and the more in our annual ESG Report .

At Pivot our core values guide our work internally and externally:

Impact We hold ourselves accountable to having a measurable impact on our people communities and the planet

Balance Put family first; work hard/have fun

Determination Find ways to be successful no matter how difficult the challenge

Professionalism Impress everyone we touch be a team player

Honesty Be truthful and transparent externally and internally

Kindness Create an environment where kindness empathy and vulnerability are embraced

DIVERSITY EQUITY INCLUSION and JUSTICE STATEMENT

At Pivot we are proactively developing and maintaining an inclusive culture rooted in mutual respect that supports a workforce of different generations races gender identities sexual orientations ability statuses religions and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building celebrates each others successes and makes space for the unique contributions and working styles people bring into Pivot.

Pivot invests in company-wide trainings assessments and programs to advance internal inclusion and equity practices such as employee allyship building cross-cultural communications and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.

EEO STATEMENT

Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes empowers and enables equitable career growth for employees regardless of background.

Required Experience:

Manager