Vaccine Finance Specialist - Indianapolis, IN/Remote

Vaccine Finance Specialist

Location: Indianapolis, IN/ Position is remote Candidate must reside within the State of Indiana

Duration: 3+ Months

This position serves as the subject matter expert for vaccine ordering and supply management requirements and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures.

The Immunization Division is one of six divisions within the Public Health Protection and Laboratory Services Commission of the Indiana State Department of Health (ISDH). The ISDH Immunization Division is one of 61 states and US territories funded through a cooperative agreement with the Centers for Disease Control and Prevention (CDC) to develop, implement, assess, and promote immunization-related activities with the goal of achieving and sustaining high immunization coverage, reducing vaccination disparities, and decreasing the incidence of vaccine preventable diseases. The ISDH Immunization Division is committed to the prevention of disease, disability, and death among Hoosiers across the lifespan through a collaborative approach to improve vaccination coverage and access to vaccines.

The Immunization Division is organized into four sections consisting of 33 staff: Immunization Information System (IIS) Operations, Division Operations, Vaccine Access and Management, and Immunization Assessment and Promotion. The ISDH Immunization Division Vaccine Finance Specialist position is on the Vaccine Ordering and Accountability (VOA) team within the Vaccine Access and Management (VAM) section. This position can perform all related duties at an offsite location in a remote capacity. The incumbent will be expected to travel to the central office based on programmatic needs. The VAM section is responsible for ensuring access to and accountability for vaccines through the assurance of proper implementation of the Vaccines for Children (VFC) program. The VOA team is comprised of the Vaccine Ordering and Accountability Coordinator, Regional Vaccine Ordering and Accountability Specialists (3), Vaccine Finance Specialist, and an Operations Support Specialist. This position reports directly to the Vaccine Ordering and Accountability Coordinator.

This position serves as the subject matter expert for vaccine ordering and supply management requirements, and provides expert consultation in the development and maintenance of all associated internal and external policies and procedures. The incumbent supports the Vaccine Ordering and Accountability Coordinator in the development of internal processes for reviewing and approving provider-submitted vaccine orders, and conducting training for relevant staff. The incumbent assists the Deputy Vaccine Access and Management Director with all vaccine budget preparation and monitoring activities, including updating required CDC tools and reports. The incumbent is responsible for submitting all final vaccine orders into the CDC vaccine tracking system, VTrckS, and maintains all associated data. This position oversees the routine and influenza vaccine allocations for the north, central, and south provider regions.

Vaccine Ordering (35%)

• Serves as the Children and Hoosier Immunization Registry Program (CHIRP) Immunization Information System (IIS) Vaccine Ordering Management System (VOMS) and CDC VTrckS (Vaccine Tracking System) super-user
• Communicates with the Deputy Vaccine Access and Management Director on a routine basis to determine the amount of available funds for vaccine purchasing
• Updates and maintains CDC VTrckS database
• Conducts final aggregate vaccine order review prior to submission
• Uploads vaccine orders from CHIRP
• Determines fund type splits for all vaccine orders each quarter
• Conducts annual review of CDC vaccine order and vaccine purchase data reports oProvides recommendations for adjustments based on identified results and trends
• Develops and monitors the vaccine order review, approval, and management processes conducted by Regional Ordering and Accountability Specialist staff oProvides cross coverage as needed
• Ensures all vaccine return transactions are entered into VTrckS and corrections made as necessary

Vaccine Supply (20%)

• Oversees routine and influenza vaccine allocations for north, central, and southern provider regions, ranging between 750-800 offices
• Participates in meetings with vaccine manufacturers and insurance plans, either as a representative for the ISDH Immunization Division, or as a complement to the Deputy Vaccine Access and Management Director
• Prepares various reports to CDC and program staff related to vaccine issues such as inventory, vaccine shortages, backorders, warehouse, delivery, healthcare providers, and other related issues
• Attends routine program meetings to report on issues associated with immunization provider vaccine orders, vaccine supply, and vaccine delivery

Vaccine Finance and Budget (20%)