Future Opening: Accounting AR/AP Assistant

AP/AR Staff Team Member

Valley City Supply is a small business in Outdoor Living Construction & Logistics in Valley City, OH. We are professional, agile and collaborative. Our work environment includes:

• Modern office setting
• Casual work attire
• Company perks
• Regular social events

We are a growing business in the construction industry looking for a detailed, accountable AP/AR Staff team member. You will be supported by our office accountant. You will perform and manage AR and some AP accounting duties day to day. Attention to detail, accuracy, excellent follow-up and sense of urgency when completing tasks are a must for this role. As a team player, you build strong relationships with your team, and you have passion for the work you do. That passion exists not only in accounting but also within the construction industry. You must be able to quickly adjust your process or work to fit what is needed for the role or for clients.

Duties: General-

• Answer calls and emails promptly.
• Accept customer payments over the phone and in person.
• Assist with data entry tasks.
• Assist with general accounting task AR/AP
• Handle paperwork, mail, and file documents promptly.
• Match purchase orders, purchase invoices, and BOLS/Shipping Tickets.
• Maintain records and contact customers for special orders.
• Audit any accrued purchases.
• Review statements and report discrepancies to the manager.
• Work with the warehouse to perform inventory management.
• Balance cash drawer
• Send out statements and requested documents.
• Inform customers of open balances & collect.
• Manage warranty returns and resolve discrepancies.
• Assist with periodical audits, end-of-month procedures, and general accounting tasks.
• Assist with expense budget planning and maintaining them.
• Audit price discrepancies and resolve them with correct margins.
• Resolve discrepancies between vendors and/or customers.
• Support additional projects as required.

Specialized-

• Safeguard company assets through accurate processing of vendor invoices and credits.
• Utilize the three-way match system to ensure payment accuracy.
• File freight/vendor claims for missing, incorrect, or damaged material.
• Resolve discrepancies between the purchase order and vendor invoice.
• Facilitate customer billing and processing of direct shipment orders.
• Investigate and resolve open items on account.
• Communicate directly with vendors to obtain missing documents.
• Digitalize and accurately index documents in the electronic filing system.
• Scan, Deposit, and reconcile customer payments (Check, CC, Cash).
• Analyze and assist with month/year-end close tasks.
• Prepare for audits.
• Assist with pricing updates on items.

Skills:

• Good communication and follow-through.
• Computer Literacy is a MUST.
• Proficient in Microsoft Programs and accounting software.
• Operate office equipment easily.
• Basic understanding of accounting terms.
• Work independently in a fast-paced environment.
• High integrity, honesty, and professionalism.
• Organized with attention to detail.
• Willing to learn with a positive, collaborative attitude.
• Applicant must complete a skill test going over general accounting and Excel.

Education and Experience:

• Associate degree or relevant work experience in an office assistant or administrative role preferred.
• Familiarity with accounting software is a plus.
• Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time management skills
• Ability to multitask and prioritize tasks effectively
• Strong attention to detail and accuracy in work

Physical Requirements:

• Comfortable working at a desk and using a computer.
• Lift up to 15 pounds occasionally.

Benefits:

• Employee retail discount.
• Life and health insurance 100% paid after 60-days.
• Optional dental and vision add-on.
• Paid time off
• Major Holidays off
• Unpaid weekends off.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the role. Compensation: $18.00 - $24.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

At Valley City Supply, we believe in family. We value and understand the work/life balance and strive to create the best work environment possible with the goal of supporting happy families. We are a place where your hard work and passion is recognized and rewarded, your joys are celebrated, and you're never alone during the hard times. This is our approach and how we feel, not just about our team, but also in the way we treat our customers. As a third-generation, family-owned small business, family is who we are and what we are about. We enjoy developing relationships with our customers - learning about them, their families, their problems - so that we can better serve them and help to make their lives a little bit easier. Whether you're on the showroom floor, a driver, working in the yard/warehouse, or part of admin operations, everyone one of us is integral and essential to the success of Valley City Supply. We foster a team environment where we encourage and support each other's strengths and passions, and collaborate as a team to solve problems together. At VCS, you'll find an environment that is not only flexible, accommodating, and caring, but also where you can feel like you've accomplished something and had an impact on someone's life. You'll feel rewarded and fulfilled to be able to share your knowledge, passion, experience, and creativity with a customer...and be a part of their dreams as they come to life.

Core Values: P.A.T.H.

PERPECTIVE:

Ability to have a different point of view while respecting the views of others. Listening like you're wrong and working together to generate solutions. Open, honest, and respectful communication.

ACCOUNTABILITY:

A commitment to follow through on tasks and responsibilities. Ownership of your role and an urgency to perform the duties required of it. Honesty and integrity - saying what you mean and doing what you say.

TEAM MATE:

Dedicated to the alignment and success of the team and valuing collaboration. Flexible with a willingness to adapt to new ideas and methods. Humble, empathetic, and accepting of other's lifestyles and experiences.

HUNGRY:

An eagerness and enthusiastic ambition to learn, grow, S.O.L.V.E problems, and discover solutions. Prepared, actively engaged, and a self-starter. Displaying a high work ethic with a voracity to work hard. At VCS, our core values are not just words; they're the heartbeat of our culture. We infuse these principles into everything we do, creating an inspiring and dynamic environment where every team member can shine. If you're ready to join a team that lives these values, we want to hear from you! Let's innovate, grow, and succeed together!