Accounts Receivable Clerk

Accounts Receivable Clerk

This position is responsible for the financial, clerical and administrative aspects of accounts receivable.

Primary duties include: invoicing, cash receipts, collection of past due accounts and reducing days in receivables Performs timely and accurate analysis. Recommend policies, procedures and process improvements to achieve "best in class" standards for the department

Supervisory Responsibility: No

Essential Job Functions and Responsibilities:

1. Maintains a thorough knowledge of the organization and adheres to all organizational standards.
2. Keeps immediate supervisor well-informed of activities and recommends corrective actions.
3. Able to meet specific deadlines
4. Performs timely analysis of select accounting, cost, sales and receivables as directed
5. Performs billing and other related reporting activities including receivables and select sales reports
6. Process credit memos consistent with specific deadlines
7. Pre-authorize and process credit card sales
8. Process miscellaneous sales
9. Process and post daily lockbox and wire remittance deposits to the appropriate customer account and invoices, ensuring reconciliation of the batch
10. Analyze customer accounts at the time of application for any skipped or partial payments, or customer errors. Contact customers immediately to resolve any remittance discrepancies
11. Flag and communicate any invoicing or credit memo errors identified when applying remittances
12. Contact customers to collect past due amounts, document results of contacts, track and follow up on customer commitments. Identify any reasons for non-payment and develop plans with supervisor on how to resolve
13. Interface with customer service, sales organizations and senior level management in communicating and resolving issues
14. Conduct account research and analysis, including days sales outstanding, bad debt reserve and other accounts receivable and payment analysis
15. Perform select month end processes and specified account reconciliations.
16. Assists with other duties as needed and directed

Education and/or Experience/Knowledge or Qualifications:

• 2 years of related college coursework preferred
• 5 years of related experience preferred
• Knowledge of generally accepted accounting principles and practices
• To perform this job successfully the following computer proficiencies are desired: Google Chrome; Microsoft Excel; Microsoft Outlook; Microsoft PowerPoint; Microsoft Word, 10-key by touch. Experience with ERP programs is helpful.

Physical Demands:

• While performing the duties of this job, the employee is frequently required to sit for extended periods of time. The employee must use hands and fingers for data entry, lifting and/or carrying. The employee is regularly required to talk or hear. The employee will need to walk or stand at various times.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus

Note: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.