Permit Coordinator

Job Description

Job Description

Description:

Westover Homes, LLC., is a subsidiary of The Challenger Group, a premier developer and builder of residential and for-rent communities. Colorado Springs is our home, but we operate in several states and are actively expanding across the country. At The Challenger Group, we’re energetic and passionate about what we do. We value creative, flexible, thorough, bold, and determined people with a passion for building beautiful communities. Our company’s mission is “Making Life Better” for our customers, trade partners, investors, employees, and our community. Together, we contribute to the organization's success and to the success and growth of each of our communities. We understand the impact we have and strive to develop and build in smart, innovative ways that we are proud to call “home”. We seek qualified candidates who share our vision, values, and mission.

Job Title: Permit Coordinator                                                                           Company: Westover Homes, LLC 

Department: Operations                                                                                  Reports to: President

Job Type: Regular Full-Time (Hybrid after Introductory Period)                  Work Hours: M-F, generally 8-5

Effective Date: September 2026                                                                     Exemption Status: Nonexempt

Salary Range: $21.63/hr. - $28.84/hr. (~$45,000 - $60,000) DOE

Benefits: 

· Medical/Dental/Vision Insurance 

· Life/AD&D/Short-Term Disability Insurance 

· Profit-Sharing Bonus Eligible (varies and depends on business results) 

· 401(k) Investment with a 6% company match 

· Paid Time Off (PTO and Holidays)

Role Summary: This role requires interaction with all trade partners and team members, as well as oversight of the permitting application process. The position will involve a variety of hands-on administrative duties and requires relevant experience to perform them. This position will primarily assist the President.

Supervisory Responsibilities: None

Essential Functions:  

· Effectively communicates with trade partners and team members 

· Updates prices in the system

· Maintains Builder Trend database: upgrades and maintenance of jobs and templates

· Ensures safety codes and protocol paperwork are maintained 

· Schedules worksite appointments with trade partners and homeowners as needed 

· Obtains all required approvals for residential permits 

· Prepares and submits applications to various agencies for approval

· Coordinates paperwork and applications 

· Maintains a database of trade contractors, suppliers, and vendors' contact information 

· Facilitates: Permits, Septic, Metro District (ACC Submittal), and driveway applications 

· Tracks all applications and, when approved, can move forward to the final permit stage 

· Works with the ordering of soil drills and site plans for each lot and tracks through the permit process

· Enters invoices and VPO’s for payments 

· Maintains and verifies all insurance certificates, trade partner agreements, and W-9 forms 

· Prepares documents for home closings

· Document management

· Data Entry

· Construction administrator support

· Other duties as assigned

Minimum Required Education/Credentials/Knowledge/Skills/Abilities:  

Minimum Experience: 1-3 years of experience in construction 

· Proficiency in Microsoft Office Suite 

· Ability to prioritize tasks and meet deadlines 

· Experience in an office support position preferred 

· Prefer a construction background and experience/knowledge in the homebuilding industry

· Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel 

· Excellent written and oral communication skills, ability to communicate effectively in a professional manner 

· Ability to gather information and generate documents with accuracy 

· Ability to handle the stress of dealing with trades and react favorably to resolve issues in a positive manner 

· Demonstrated ability to work within cross-functional teams 

Preferred Education/Credentials/Knowledge/Skills/Abilities:

· Excellent verbal and written communication skills

· Excellent interpersonal and customer service skills

· Excellent organizational skills and attention to detail

· Excellent time management skills with a proven ability to meet deadlines

· Strong analytical and problem-solving skills

· Ability to prioritize tasks and to delegate them when appropriate

· Ability to function well in a high-paced and at times stressful environment

Work Environment/Physical Requirements: 

Work Environment: Prolonged periods of sitting at a desk and working on a computer

Physical Demands: Must be able to lift up to 15 pounds at times