Tenant Services Coordinator 2 (2-4 years)

Job Description

Job Description

We are looking for a Tenant Services Coordinator to support day-to-day office and facility operations for a real estate environment in Stamford, Connecticut. This Long-term Contract position focuses on creating a well-organized, responsive workplace by managing vendor activity, service requests, office logistics, and coordination with building management. The ideal candidate will help maintain efficient office functions, ensure compliance with established procedures, and provide dependable support for business teams across the location.

Responsibilities:
• Oversee daily office and facility support activities, including service requests, deliveries, equipment needs, and general workplace upkeep.
• Work closely with property or building management to address access, security, comfort conditions, notices, and other site-related operational matters.
• Coordinate meeting and event logistics by arranging rooms, furnishings, and equipment to meet business needs.
• Process purchasing documentation, secure required approvals, and assist with invoice review and payment follow-through.
• Maintain accurate records for work orders, preventative maintenance schedules, deliveries, and completed services.
• Monitor third-party vendors and contractors to confirm performance aligns with service agreements, site expectations, and compliance standards.
• Support bid coordination and assist with organizing communication among contractors, internal teams, and building representatives.
• Apply corporate procedures, local regulations, and workplace policies consistently across office administration and facilities activities.• 2-4 years of experience in office administration, tenant services, facilities coordination, or a related support role.
• Working knowledge of work order tracking, preventative maintenance coordination, and vendor service management.
• Experience handling purchase requests, invoice verification, expenditure approvals, or payment support tasks.
• Ability to interpret and follow corporate policies, operational procedures, and applicable local laws or regulations.
• Strong organizational skills with the ability to manage multiple priorities, schedules, and service needs effectively.
• Clear communication skills for working with business units, building management, vendors, and internal stakeholders.
• Proficiency in general office systems and administrative tools used for tracking requests, records, and coordination activities.