Human Resources Assistant or Intern

Description

InterCare is a Federally Qualified Health Center which MAY qualify employees for National Student Loan Forgiveness program.

Become part of a Migrant and Community Health Center, where you will:

• Have a passionate purpose.
• Do worthwhile work.
• Make a difference in people’s lives.

InterCare is searching for a full-time Human Resources Assistant to join us at our Administration location in Bangor, MI! At InterCare, you’ll find a rewarding and challenging work environment and a competitive compensation with pay starting at $17.75/hour for experienced assistants or $16.00/hour for students looking to get into an internship ... student are welcome to apply for either opportunity!

Our benefits package will be available to regular full-time employees which includes: vacation/personal paid time off, sick time, 10 paid holidays, tuition reimbursement program, medical, prescription, dental, vision, life insurance, and short term and long-term disability insurance.

At InterCare Community Health Network, we believe all people have the right to equal access to quality health care.

InterCare NO LONGER requires all employees to have the COVID vaccine , however, You may receive a vaccine at no cost at any of our clinic locations.

What you want to know

Schedule: Flexible 4, 4.5, or 5-days, with 1-2 hybrid days per week.

Hours: 7:30 a.m. - 5:30 p.m. or 8:00 a.m. - 6:00 p.m., with some room for flexibility.

Location: Hybrid Schedule with a minimum of 3-4 days on site at our Administration building, located in Bangor, MI

InterCare Community Health Network is currently seeking an HR Assistant to provide support with Document Scanning, Benefits Administration, Payroll, and Orientation.

Minimum Qualifications

• High School Diploma Required, 2-year degree preferred if not looking for an internship.
• 2 Years of Clerical/Administrative Experience Required
• Human Resources Experience Preferred
• Human Resource Majors Preferred
• Bilingual Fluency Preferred

Are you:

• Organized?
• Reliable?
• Great with detail?
• Customer Service Focused?
• An Analytical Thinker?
• Able to Triage and Pivot?

Then we want to chat with you!

This is an excellent opportunity for current Human Resource majors OR someone who wants to get HR Experience.

Requirements

Description of Primary Duties & Responsibilities

1. Responsible for scanning, e-filing, tracking of documents, directing inquires to the appropriate HR representative, and provides clerical support to the HR department. 

• Refers more complex questions to appropriate HR staff member or management.
• Maintains the integrity and confidentiality of human resource files and records. 
• Creating and filing employee information in paper records, scanning documents to create and organize electronic employee files. 
• Electronically file in HRSHARED and (as appropriate) upload to Verity Stream, all credentialing and Human Resources paper files.
• Collects department mail and faxes, and distributes to appropriate recipient.
• Maintains department inventory of supplies and orders as needed, following procedure and obtaining approvals.
• Responsible for creating HR materials for new hires, benefit eligible, orientation/training events, employment requirements and other special requests.

2. Supports the HR & Compliance department functional areas primarily in collecting & tracking OLCP/OCP credentialing requirements, tracking and entering employee information, and providing support in other processes as needed.

• Assisting in the tracking of employee health documentation and employment requirements such as, flu vaccines and other immunizations, TB tests/risk assessments and certifications into the HRIS/employee records.
• Assists in the collecting of OLCP / OCP credentialing documentation and follow up on items from employees and training departments to ensure a timely and compliant credentialing process. Referring overdue items or challenges to Credentialing Specialist and/or the Chief Administrative Officer for intervention.
• Provide assistance to HR Manager and Payroll & Benefits Specialist with data entry, filing, creating letters and other projects as assigned.

3. Student Coordination

• Process students for clinical internships, externships, clinical rotations and shadows.
• Follow all steps and compile all documentation according to policy and procedure.
• Ensure approval of the student by the preceptor / shadow mentor and the CAO, Human Resources Director as well as the Director of Operations and Clinic Manager.
• Audit preparation 
• Review documents and employees that are needed with the HR Director or CAO
• Pull all documents into one electronic document by employee to be reviewed.
• Communicate completion of document prep to the appropriate Director and up-line.

Description of Primary Attributes

General Development

• Demonstrates a high degree of organization and accuracy.
• Ability to work effectively with a wide variety of people and develop professional working relationships with site staff and other InterCare departments.
• Possesses skills in motivation, self-direction, and punctuality.
• Ability to work well as part of a team and keep team members updated on current project developments.

Ability to multiple priorities, adjust to changing circumstances, organize time efficiently, remain attentive to details and identify resources for projects.

Professional and Technical Knowledge

• Possesses a high school diploma and general knowledge of office environment practices, preferably in a healthcare or human resources setting, typically acquired through 2 years of practical experience in a professional environment.

Technical Skills

• Proficient in Microsoft Office Suite.
• Ability to use clerical, numerical and calendaring skills.
• Ability to create letters, forms, documents, presentations.
• Ability to run reports, prepare spreadsheets and consistently and accurately enter data into the HRIS.

Communication Skills

• Possesses administrative writing and reporting skills.
• Possess high level of customer service skills including teamwork, flexibility/adaptability, and professional interpersonal interactions with external and internal customers.
• Possesses excellent cross-cultural communication skills and the ability to communicate to staff members at all levels.

Physical Demands

Job duties are performed in the typical office environment of the organization, which requires ordinary ambulatory skills sufficient to visit other locations. The environmental factors and/or physical requirements of this position include the following: 

• Ability to stand, walk, stoop, kneel, crouch, frequently sit, and lift up to 25 lbs.
• Requires good hand-eye coordination, reach with arms & hands, and finger dexterity, including ability to grasp, and manipulate (using keyboard, office equipment).
• Visual acuity to use keyboard, operate office equipment, and read printed material and regularly required to talk and hear.