Accounting Clerk

Job Summary
The Accounting Clerk is responsible for coordinating all incoming and outgoing mail operations for Columbia Valley Community Health (CVCH) while providing clerical accounting support with a focus on Accounts Payable. This position ensures timely and accurate processing, tracking, distribution, and digitization of mail and documents.

In addition, the Accounting Clerk performs routine Accounts Payable functions, including invoice intake, scanning, and data entry support, and serves as the primary backup to the Accounts Payable Specialist. This role requires strong attention to detail, organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

This position plays a critical role in supporting financial operations by ensuring secure document handling and maintaining the integrity of financial records.

Essential Functions: These functions are fundamental to the role and must be performed with or without a reasonable accommodation.

1. Mail Handling

• Receive and process incoming mail and packages from various carriers.
• Sort, open, date stamp, and scan all incoming mail for distribution and electronic workflow.
• Route physical and electronic documents to appropriate departments or individuals.
• Prepare outgoing mail, including weighing, labeling, and applying correct postage (standard, certified, express).
• Maintain logs or tracking systems for incoming and outgoing mail.
• Ensure proper handling of confidential and sensitive documents in compliance with HIPAA and organizational policies.
• Operate and maintain mail processing equipment (postage meter, scanners, mail software).
• Maintain organization, cleanliness, and adequate supply levels in the mailroom.
• Coordinate special handling or urgent deliveries (e.g., legal or time-sensitive documents).
• Assist staff with mail-related inquiries, including tracking and status requests.
• Ensure compliance with postal regulations and CVCH policies.

1. Accounts Payable Support (Clerical Functions)

• Receive, sort, and scan vendor invoices and supporting documentation.

• Enter invoices into the accounting system with appropriate coding review.
• Match invoices to purchase orders and supporting documentation, identifying discrepancies for review.
• Maintain organized and accurate electronic and physical filing systems.
• Assist with vendor records, including W-9 collection and documentation tracking.
• Monitor shared AP inbox and route communications appropriately.
• Support Accounts Payable processes to ensure timely and accurate payment preparation.

1. Accounts Payable Backup Responsibilities

• Serve as primary backup to the Accounts Payable Specialist during absences.
• Process vendor payments (check or credit card) following established procedures.
• Assist with vendor inquiries and resolution of invoice or payment issues.
• Support reconciliation of vendor statements and identification of discrepancies.
• Maintain strict confidentiality of all financial and vendor information.

1. General Accounting / Administrative Support

• Assist with document management, record retention, and audit support.
• Support finance team with clerical and administrative tasks as assigned.
• Ensure accurate and timely data entry into financial systems.
• Participate in process improvement initiatives to enhance workflow efficiency.

Essential Duties & Responsibilities: These functions are fundamental to the role and must be performed with or without a reasonable accommodation.

1. Performs other duties and tasks as assigned by supervisor
2. Start shift on time and meet attendance standards per the FTE assigned in HRIS system.
3. Follow safety policies and maintain a clean, safe work environment.
4. Demonstrate sound work ethics, flexibility, and cultural sensitivity
5. Uphold CVCH's mission and core values in all interactions.
6. Comply with CVCH policies, Joint Commission standards, and HIPPA regulations.

Non-Essential Functions: These are tasks that are included in the role but are not critical. They may be reassigned or modified without fundamentally changing the job.

• Run ad hoc reports as requested.
• Participate in internal committees or special projects.
• Contribute to internal communications or newsletters.

Qualifications:

Education:

• High School Diploma or equivalent required
• Coursework in Business or Accounting preferred

Certification/Licensure:

• N/A

Experience:

• Minimum of one (1) year of clerical, administrative, or accounting support experience preferred.
• Experience with mail handling, document processing, or accounts payable functions preferred.

Language Skills:

• English and Spanish fluency preferred
• English fluency required

Skills & Competencies needed:

• Strong interpersonal and communication skills
• Analytical and problem-solving abilities
• Ability to manage sensitive and confidential information

Work Environment & Physical Demands:

• Typical office environment
• Sit, stand, walk, often
• Reach occasionally
• Kneel or crouch minimally
• May need to lift up to 10 pounds
• Visual acuity for close and distance work

Exposure to Hazards:

• Moderate noise
• Standard administrative working conditions

Blood/Fluid Exposure Risk:

• Category III - Tasks involve no greater exposure to blood or body fluids than would be encountered by a visitor.

Age-Specific Competency:

• Not applicable - position does not involve patient care.

Telecommuting:

• Not eligible for telecommuting.

Equal Opportunity Statement:

• CVCH is an equal opportunity employer and embraces diversity in the workplace. We are committed to providing a respectful, inclusive, and supportive environment for all employees.

Benefits

*Coverage below based on a 1.0 FTE; Medical, Dental, Paid Leave, Holidays are prorated based on FTE

Benefit:

Coverage:

Effective:

Medical

Premera (Self Insured)

Preferred Provider


Employee covered - $70 per month

Dependents covered - please refer to the benefits Guide 2026 for rates

First of the month following the first date of employment.

Dental

Washington Dental

Employee covered - 100%

Dependents covered - 50%

First of the month following the first date of employment.

Paid Leave

120 hours - Year 1

136 hours - Year 2
Each year after that employee will accrue 8 hours of PTO each year, on their anniversary date, until they reach a maximum of 208 hours at 10+ years.

Paid Leave may be used immediately for sick leave and after 3 months employment for vacation. Maximum accrual cap of 320 hours; hours in excess of 320 hours will automatically transfer into the employees EIB.


Extended Illness Bank (EIB)

Allows for maximum accrual of 200 hours

PTO hours in excess of 320 will transfer into EIB. Employees are eligible to use EIB hours after at least 3 consecutive scheduled working days of PTO (max 24 hours) which have been used for a personal illness and/or a qualifying event under FMLA or the WA Family Care Act.


Holidays

88 hours related to:

• New Year's Day

• Memorial Day

• 4th of July

• Labor Day

• Thanksgiving Day

• Day after Thanksgiving

• Christmas Eve

• Christmas Day

• 3 Diversity Days

Holidays are calculated as 8-hour days if full time, 1.0 FTE, and paid based on the calendar year (January 1 through December 31). Holiday hours will be added to the employee's timecard automatically. If an employee is part-time, as documented in our HR/Payroll system, Holiday hours will be pro-rated. If an employee starts after the calendar year has begun, holiday hours will be prorated based on remaining holidays in the calendar year and diversity days will be prorated as outlined below:

• Jan 1- April 30: 3 diversity days (24 hours if 1.0 FTE)

• May 1 - August 31: 2 diversity days (16 hours if 1.0 FTE)

• Sept 1 - Dec 31: 1 diversity day (8 hours if 1.0 FTE)

Please refer to the Paid Leave policy for additional details.

403(b) Retirement Plan

Lincoln Financial

150% CVCH match up to 3% of the employee's contribution

Immediately. Vesting schedule:

20% at 2 years, 50% at 3 years, 60% at 4 years, and 100% at 5 years.

Employee Assistance Program

Mutual of Omaha

Free short-term counseling for employee and family

Immediately. Call View phone number on click.appcast.io

Long-term Disability

Mutual of Omaha

Employee Only (variable)

First of the month following the first date of employment.

Benefit:

Coverage:

Effective:

Basic Term Life

Mutual of Omaha

Employee Only (1x annual salary, up to $200,000)

First of the month following the first date of employment.

Group Accidental Death and Dismemberment (AD&D )

Mutual of Omaha

Employee Only (1x annual salary, up to $200,000)

First of the month following the first date of employment.

Supplemental Term Life

Mutual of Omaha

Employee / Spouse / Dependent(s)

First of the month following the first date of employment.

Voluntary AD&D

Mutual of Omaha

Employee / Family

First of the month following the first date of employment.

Health Reimbursement Arrangement

RedQuote

Reimbursement for out of pocket expenses for services received at CVCH (medical, dental, and prescription) by employees and their dependents enrolled in our medical plan. Up to $750 per family per year.

First of the month following the first date of employment.

Flex Plan: Medical

RedQuote

Flex Plan: Maximum $3,400 per year

Direct Deposit available

First of the month following the first date of employment.

Flex Plan: Dependent Care

RedQuote

Flex Plan: Maximum $7,500 per year

Direct Deposit available

First of the month following the first date of employment.

AFLAC

Supplemental insurance - cafeteria plan

First of the month following the first date of employment.

Link Transit

Employee covered at 100%

Immediately.

Gym Membership

CVCH will reimburse staff up to $30 per month for a local gym membership

OR

CVCH will reimburse up to $150 per year for a subscription type workout program service (i.e.: Beachbody on Demand, Les Mills, etc.)


Immediately. Once employee has submitted invoice to HR/Payroll department.

Cell Phone Discounts

Discounted monthly access fees

Discounted select accessories and special equipment

Available for personal cell phones, currently in place with AT&T & Verizon

Benefit:

Coverage:

Effective:

Tuition Reimbursement

For approved courses, the cost of tuition, books, and lab fees may be reimbursed at 75% of the actual costs up to a maximum of:

• $4,000 for an Associate's degree, vocational, technical, or certification program

• $6,000 for a Bachelor's degree

• $8,000 for a Master's degree

Upon approval; regular employees who work at least 20 hours per week, have successfully passed their evaluation period and are in good standing may apply.

Employees must agree to work for a period of one (1) year from the date of receipt of tuition reimbursement and obtain satisfactory completion of approved courses or Challenge Exams.

Compensation

$19.86 - 26.61 (depending on experience)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.