Project Manager

About the role

The Project Manager is a mid-level advertising agency position responsible for managing timelines and budgets, supporting collaboration and facilitating integrated projects.

Responsibilities

Project Management

• Lead integrated creative and production projects from intake through final delivery across social, digital, video and direct mail executions.
• Partner with account leadership to define project objectives, requirements, timelines, budgets, and success criteria.
• Develop and maintain project scopes, estimates, schedules, workback plans, and resource allocations.
• Lead project governance, ensuring deliverables remain on brief, on schedule, and within budget; proactively identify risks, dependencies, and mitigation paths.
• Facilitate project kickoffs, status meetings, production reviews, and delivery checkpoints; maintain clear communication of project status, changes, and decisions to all stakeholders.
• Manage approval workflows, proofing cycles, and final asset delivery; coordinate receipt and review of client-supplied assets throughout the project lifecycle.
• Serve as the primary point of coordination across creative, production, account, and client teams to ensure seamless execution and quality standards.
• Maintain accurate, organized project documentation—including meeting notes, timelines, estimates, and financial summaries—and archive final assets per agency processes.
• Facilitate cross-functional alignment to help resolve project challenges through collaboration and solution-oriented thinking.

Operations & Process Improvement

• In partnership with the Senior PM, develop scalable approaches to project intake, prioritization, resource planning, and tracking.

Resource & Workflow Management

• Participate in resourcing, traffic, and workflow planning meetings to ensure appropriate staffing and project sequencing.
• Monitor team capacity and proactively identify potential conflicts or delivery risks.
• Support leadership with visibility into project health, resource utilization, and delivery forecasts.

Client & Stakeholder Partnership

• Build trusted working relationships with internal and external stakeholders at all levels of the organization.
• Support account teams in managing expectations, scope adjustments, and delivery commitments.

Communication & Collaboration

• Deliver seamless communication via multi-channel platforms both internally and with clients
• Foster a collaborative, positive, and accountable project environment; lead by example through strong organization, communication, and follow-through.
• Encourage continuous improvement and knowledge sharing; contribute to agency initiatives that strengthen operational excellence and business performance.

Qualifications

• 2-3 years of experience in project management or a similar role, preferably within a creative agency environment.
• Excellent communication and interpersonal skills.
• Strong organizational skills and ability to manage multiple projects simultaneously
• A proactive approach to problem-solving and the ability to work effectively in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools such as Teamwork, or similar platforms
• Ability to work collaboratively with cross-functional teams and build strong relationships
• Flexible and adaptable to change with a positive attitude and willingness to take on new challenge

The pay range for this role is:

$65,000 - $70,000 USD per year (New York, NY)