Accounts Payable Specialist

divh2Accounts Payable Specialist/h2pPerform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions./ph3Essential Functions Statement(s)/h3ulliReceives and sorts Accounting Mail daily/liliManages and maintains Accounting Petty Cash box/liliReceives invoices and check requests/liliReviews invoices and check requests for proper approval, accuracy, and backup if needed/liliInputs any new vendors into the Accounting software, making sure that a W-9 form is received before any payment(s) is made. Vendors are input according to the set-up by the company/liliVerifies that check requests or invoices are not duplicates of what has already been received by checking in the Accounting software as well as in the Scanning software/liliResearches any past due amount for reason and for approval to pay, including communication with the vendors and/or other employees/liliVerifies that any recurring invoices are paid according to their schedule(s)/liliInputs invoices into the Accounting software. The invoices are batched in the Accounting software, and after all invoices are entered, a listing is run of all the invoices entered in the batch and given to the Staff Accountant for review/liliAfter review, any invoices that need to be corrected are corrected and the invoices are then selected for payment. The invoices are then paid by printing checks, including checks from more than one bank account. Any checks requiring two signatures are then separated from the batch. All checks with the invoices are given to the appropriate person(s) for signatures/liliAfter the checks are returned with the signature(s), the Accounts Payable Specialist then makes sure all checks have been signed and if any corrections are needed, makes sure all corrections are completed. Then, the checks are separated, input into envelopes with any additional paperwork that may be required, and taken to the mail room for mailing/liliThe Accounts Payable Specialist is also responsible for safeguarding checks, check registers, and other accounting related material/liliMakes Bank deposits and entries as needed/liliResponds to vendor requests as well as employee requests for information/liliPerforms other duties as assigned/li/ulh3Position Qualifications/h3pCompetency Statement(s)/Mental Demands/pulliActive Listening/liliCustomer Service/liliOral Communication/liliWritten Communication/liliTeamwork/liliQuality/liliDependability/liliAnalytical/liliProblem Solving/liliTechnical Skills/liliInterpersonal Skills/liliQuality Management/liliEthics/liliOrganizational Support/liliJudgement/liliPlanning/Organizing/liliProfessionalism/liliSafety and Security/liliAdaptability/liliInitiative/li/ulh3Skills Abilities/h3pEducation: High School Graduate or General Education Degree (GED)/ppExperience: 1-3 years of experience with computerized accounts payable and/or computerized general accounting experience. 2-3 years of experience in relevant computer programs, such as Excel or equivalent./ppComputer Skills: Must be computer literate, including the use of Accounting software and spreadsheet software, such as Excel. The use of Microsoft Office products is required/ppOther Requirements: Ability to maintain strictest level of confidentiality when handling extremely sensitive information including company and individual financial materials. Must be highly organized and display honesty and integrity when producing, delivering and distributing information./ph3Campbell Clinic Benefit Summary/h3pCampbell Clinic offers a lucrative benefit package to support employees and their families./pulliMedical / Dental / Vision Insurance/liliHRA Option/liliFlexible Spending Account/liliBasic Life Insurance/liliVoluntary Life Insurance Option/liliLong-Term Disability/liliVoluntary Short-Term Disability/liliAccident Insurance/liliCritical Illness Insurance/lili401(k) Plan Matching + Profit Sharing/liliEmployee Assistance Program/liliPaid Time Off/lili8 Paid Holidays/li/ulpEqual Opportunity Employer/Veterans/Disabled/p/div