Clerical/Admin - Administrative Assistant

Job Description - Administrative Professional 1 (PN 20013565) (260006SM) Administrative Professional 1 (PN 20013565) ( 260006SM ) Organization Health Agency Contact Name and Information : Hannah C. will contact you if selected for an interview. Unposting Date Sep 17, 2026, 3:59:00 AM Work Location Health Department Building 246 North High Street 1st Floor Columbus 43215 Primary Location United States of America-OHIO-Franklin County-Columbus Compensation : $22.59 Schedule Full-time Work Hours : Monday - Friday; 8am - 5pm Union : OCSEA Primary Job Skill Administrative Support/Services Technical Skills : Basic Documentation, Computer Literacy, Clerical & Data Entry Professional Skills : Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication Agency Overview Administrative Professional 1 About Us: Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish. Job Description What You'll Do: ODH is seeking to fill an Administrative Professional 1 position within the Bureau of Infectious Diseases - Immunization Program. This position will provide routine administrative support, make recommendations regarding program activities and assist in developing new procedures related to established program policy. This position will: Provide coverage of BID's main telephone lines (e.g., answers, screens and transfers inbound routine calls and emails regarding program information) and refer more complex calls (e.g., data requests) to supervisor or other appropriate authority Prepare, sort, route and distribute mail Maintain filing system Research requests for information and data Use Microsoft Office and/or other applications (e.g., Administrative Document Tracking System, Workflow Integrated System Enterprise) to produce (i.e., transcribe, format, type, and /or proofread) copies of various documents from rough written draft or dictation (e.g., manuals, publications, pamphlets/brochures, directories, forms, tables, meeting minutes, or other material of technical or confidential nature) Independently provide explanation of activities of the Immunization Program functions to internal and external customers, compile data, prepare reports and gather statistics Track numerical reports of vaccine usage and inventory reports from public clinics (e.g., follow up on missing or late reports from clinics, collect all reports and enter into database) Operate and monitor electronic fax and email accounts Input data (e.g., data submissions) into Microsoft Excel spreadsheets as submissions are received and processed Why Work for the State of Ohio At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation ) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. Qualifications 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above Job Skills: Administrative Support/Services Technical Skills: Clerical & Data Entry, Computer Literacy, Basic Documentation Professional Skills: Attention to Detail, Critical Thinking, Organizing and Planning, Time Management, Verbal Communication, Written Communication EDUCATIONAL TRANSCRIPT REQUIREMENTS Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within 5 working days of being requested will cause the applicant to be eliminated from further consideration. Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree. Supplemental Information ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. Unless required by legislation, the selected candidate will begin at Pay Grade 27, Step 1 of the union (OCSEA) Pay Range Schedule ($22.59 per hour), with an opportunity for pay increase after six months ($23.28 per hour) of satisfactory performance and then a yearly raise thereafter. BACKGROUND CHECK NOTICE: The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration. ADA Statement Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Drug-Free Workplace The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. #J-18808-Ljbffr