Partner Compliance Specialist

Partner Compliance Specialist

Location: Irvine, CA

Compensation: $28-$30/hr (flexible for exceptional candidates)

Schedule: Part-time (approximately 20 hours per week) with potential to increase hours. Opportunity for long-term conversion.

Position Overview

A well-established nonprofit organization is seeking a detail-oriented and organized Partner Compliance Specialist to support compliance administration and partner onboarding activities. This position is heavily focused on maintaining compliance records, managing documentation, tracking certifications and permits, and ensuring accurate data within internal systems.

The ideal candidate is highly organized, proactive, comfortable working with databases and CRM systems, and able to maintain positive relationships while enforcing compliance requirements.

Key Responsibilities

• Maintain compliance records and documentation within internal databases and CRM systems
• Track and update Certificates of Insurance (COIs), permits, certifications, and training records
• Monitor expiration dates and proactively follow up on missing or outdated compliance documents
• Organize and maintain audit-ready digital files
• Coordinate with external partner organizations regarding compliance requirements
• Support partner onboarding, training, and compliance-related initiatives
• Ensure documentation accuracy and completeness
• Generate reports and update internal records as needed
• Provide administrative support for compliance programs and processes

Qualifications

• 1+ year of administrative, compliance, documentation, or coordinator experience
• Strong attention to detail and organizational skills
• Experience working with databases, CRM systems, or document management platforms
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Professional, collaborative, and customer-service-oriented approach
• Nonprofit experience preferred
• Bilingual Spanish, Korean, or Vietnamese highly preferred

What Success Looks Like

• Maintains accurate and audit-ready records
• Proactively identifies missing documentation before compliance issues arise
• Builds positive relationships with partner organizations
• Demonstrates strong follow-through and accountability
• Quickly learns new systems and processes

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.