Certified Pharm Tech/ Executive Assistant to CEO

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Supportive and Collaborative Work Environment
• Career Growth and Advancement Opportunities
• Opportunity to Work Closely with Executive Leadership

Job Summary

CarePlus Pharmacy Inc. is looking for a highly motivated, organized, and adaptable Certified Pharmacy Technician / Executive Assistant to support both pharmacy operations and executive leadership at our Houston location. As a growing closed-door Long-Term Care (LTC) and Infusion Pharmacy, we are looking for a versatile professional who can efficiently manage pharmacy technician responsibilities while providing administrative, operational, and executive support. This dual-role position requires strong multitasking abilities, attention to detail, confidentiality, and the flexibility to take on new responsibilities, special projects, and evolving business needs. The ideal candidate is proactive, dependable, resourceful, and comfortable working in a fast-paced, expanding healthcare organization.

Key Responsibilities 

Pharmacy Operations & Technician Duties

• Assist pharmacists with prescription processing, data entry, medication preparation, DisPill multidose compliance packaging, packaging, labeling, and dispensing support under pharmacist supervision
• Maintain accurate patient profiles, prescription records, and pharmacy documentation.
• Assist with medication inventory management, purchasing, receiving, stocking, and expiration tracking.
• Support insurance billing, claim processing, prior authorizations, and prescription-related follow-ups.
• Coordinate with pharmacists, healthcare providers, nursing facilities, and patients to ensure timely medication services.
• Assist with medication delivery coordination, including deliveries to patients and healthcare facilities when required.
• Follow Texas State Board of Pharmacy regulations, HIPAA requirements, and company policies.
• Support pharmacy workflow improvements, quality assurance, and daily operational efficiency.

Executive & Administrative Support

• Provide direct executive and administrative support to company leadership, including the CEO and Director of Operations.
• Manage calendars, appointments, meetings, correspondence, and executive scheduling.
• Prepare reports, spreadsheets, presentations, documents, and professional communications.
• Coordinate communication and follow-ups with employees, vendors, healthcare providers, and business partners, and serve as the primary clinical liaison between the pharmacy, hospital partners, and local healthcare providers to streamline patient care coordination.
• Track assigned tasks, deadlines, and ongoing projects to ensure timely completion.
• Assist with administrative documentation, record keeping, filing, and office organization.
• Support vendor coordination, purchasing, invoice tracking, and general business administration.
• Assist with meeting preparation, documentation, and follow-up on action items.
• Maintain strict confidentiality regarding company operations, employee information, financial matters, and patient records.

Business Operations & Growth Support

• Assist leadership with new projects, business initiatives, and operational improvements as the company continues to expand.
• Support administrative and operational needs across CarePlus departments and affiliated business operations as assigned and appropriately authorized.
• Assist with organizing business documentation, licensing paperwork, compliance records, and other administrative requirements.
• Coordinate tasks between departments to improve communication, accountability, and workflow efficiency.
• Identify operational challenges and proactively recommend solutions.
• Assist with special assignments, time-sensitive requests, and business-related errands when necessary.
• Adapt to changing priorities and take on additional responsibilities based on evolving company needs.

Required Qualifications 

• Active Texas State Board of Pharmacy Technician Registration in good standing.
• Current national Certified Pharmacy Technician (CPhT) certification through PTCB or NHA.
• High school diploma or equivalent.
• Previous pharmacy technician experience.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to work independently, follow instructions, take initiative, and manage competing priorities.
• Strong attention to detail, professionalism, discretion, and confidentiality.
• Ability to adapt to changing responsibilities in a growing healthcare organization.
• Valid driver’s license and reliable transportation for occasional business-related travel or deliveries.
• Must be proficient in Spanish.

Preferred Qualifications

• Experience in Long-Term Care (LTC), infusion, or closed-door pharmacy operations.
• Previous executive assistant, administrative assistant, or healthcare operations experience.
• Experience with PrimeRx pharmacy management software.
• Familiarity with pharmacy billing, inventory management, and insurance processes.
• Experience coordinating multiple projects and supporting executive-level management.

Work Schedule & Flexibility
This is a full-time, on-site position requiring flexibility to balance pharmacy operations, executive administrative support, and other business needs. Responsibilities and priorities may vary based on daily operations, leadership requirements, and company growth. Occasional schedule adjustments, local travel, or special assignments may be required.

Why Join CarePlus Pharmacy?
CarePlus Pharmacy is a growing healthcare organization committed to providing quality pharmaceutical services and building a strong, collaborative team. This position offers a unique opportunity to work directly with executive leadership, gain experience in both pharmacy and business operations, and contribute to the continued development and success of our organization.

Additional Responsibilities: This job description outlines the primary duties of the position but is not intended to be an exhaustive list. Additional related responsibilities may be assigned based on business needs, employee qualifications, and applicable laws and regulations.

CarePlus Pharmacy Inc. is an Equal Opportunity Employer.