Purchasing Coordinator

Job Description

Job Description

Role: Purchasing Coordinator

Location: Austin, TX Onsite 

Pay Rate: $60,000-$65,000/year

Job Type: Full-Time 

Benefits: This position is eligible for medical, dental, vision, and bonus.   

Internal Job ID: 10083180 

We are looking for a purchasing coordinator on a permanent hire basis.   

Job Summary:  

Role Overview: 

We are seeking a detail-oriented Purchasing Specialist to support the purchasing and order management process across commercial furniture and workplace projects. This position will work closely with vendors, manufacturers, sales, project management, and internal operations teams to ensure orders are placed accurately, tracked appropriately, and delivered according to project timelines.

The ideal candidate is highly organized, comfortable managing a high volume of orders and details, and able to communicate effectively with both internal teams and external vendor partners.

Key Responsibilities:  

• Create, process, and maintain purchase orders for furniture, materials, and project-related products.
• Review purchase orders for accuracy, including product specifications, quantities, pricing, shipping information, and delivery requirements.
• Submit orders to manufacturers and vendors and confirm order acknowledgements.
• Track open purchase orders, lead times, shipping dates, backorders, and expected delivery dates.
• Communicate order status and potential delays to project managers, sales teams, and other internal stakeholders.
• Coordinate with vendors and manufacturers to resolve pricing discrepancies, shortages, damaged products, incorrect shipments, and other order issues.
• Maintain accurate purchasing and order documentation within company systems.
• Review vendor acknowledgements against purchase orders and identify discrepancies before orders are fulfilled.
• Assist with invoice and purchase order discrepancies as needed.
• Coordinate closely with warehouse, delivery, installation, and project teams to ensure products arrive according to project schedules.
• Maintain strong working relationships with manufacturer and vendor representatives.
• Support multiple projects and purchase orders simultaneously while meeting deadlines.
• Assist with process improvements related to purchasing, order tracking, and vendor management.

Desired Skills & Qualifications:

• 2+ years of purchasing, procurement, order management, or related experience preferred.
• Experience within commercial furniture, construction, interior design, manufacturing, distribution, or a project-based environment is strongly preferred.
• Strong attention to detail and ability to identify order, pricing, and product discrepancies.
• Experience in creating and managing purchase orders.
• Strong organizational and time-management skills with the ability to manage a high volume of transactions.
• Comfortable communicating directly with vendors, manufacturers, and internal project teams.
• Proficiency with Microsoft Excel, Outlook, and business/order management systems.
• Ability to work effectively in a fast-paced environment where project timelines and priorities can change.
• Strong written and verbal communication skills.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.  

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