Senior Manager, PMO

Job Description

Job Description

Description:

Primary Purpose:

Overseeing the planning, execution, completion, and quality of CHEST's industry facing and organization wide enterprise projects, the Senior Manager, PMO will help the team achieve CHEST's organizational goals. This role directly manages assigned PMO staff, ensuring effective performance, development, and workload alignment across priority initiatives, while carrying a working portfolio of the organization's most complex and highest visibility projects. Within the framework of CHEST expanding the services it offers to its constituents, the Senior Manager, PMO is accountable for project intake and prioritization along with establishing and improving the workflows, methodologies, and procedures that enable consistent project delivery, including ownership of CHEST's enterprise project management platform. Many CHEST projects carry commitments to industry funders, federal grant programs, and accredited education requirements, and this role ensures those obligations are met on schedule and reported accurately to leadership.

Essential Functions/Responsibilities:

1. Demonstrate a passion for crushing lung disease and embody CHEST values: honor the team, lead with integrity, leverage passion, cultivate innovation, and have serious fun. 
2. Demonstrated experience leading, mentoring, or coordinating the work of others, such as serving as a team lead, supervising staff or interns, or owning the development of peers
3. Define the scope and requirements of the project in collaboration with key stakeholders 
4. Create a detailed work plan, which identifies and sequences the activities needed to successfully complete the project
5. Develop a schedule for project completion that effectively allocates resources to activities
6. Determine the objectives and measures upon which the project will be evaluated at its completion
7. Execute the project according to the project plan
8. Set up files and communication plan to ensure that all project information is appropriately documented and secured
9. Monitor project progress and make adjustments as necessary to ensure the successful completion of the project
10. Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
11. Work cross functionally across different departments to ensure quality control and understanding of project deliverables
12. Establish and maintain PMO standards, templates, and delivery practices to support consistent execution and clear project governance
13. Provide project and portfolio visibility through accurate project health updates, timelines, key risks, and escalation as appropriate
14. Directly manage assigned PMO staff, including onboarding, goal setting, coaching, and performance feedback
15. Plan and balance team capacity, assign work, and ensure accountability for outcomes across direct reports and project teams
16. Support direct report development through training, stretch opportunities, and ongoing feedback aligned with PMO standards

Other Functions/Responsibilities:

1. Serve as primary project contact for internal stakeholders along with external partners, funders, and vendors as assigned 
2. Perform risk management to minimize project risks
3. Communicate project needs with third parties/vendors
4. Delegate project tasks based on team members’ individual strengths, skill sets and experience levels 
5. Use and continually develop leadership skills
6. Other duties as needed and assigned

Requirements:

Required Qualifications and Competencies:

1. Bachelor’s degree in project management, business, health sciences, or a related field
2. Five years working in a project management role
3. Experience delivering work with external accountability, such as industry supported programs, grant funded projects, or contracted deliverables
4. Excellent written and verbal communication skills
5. Strong proficiency with project management tools such as Wrike, Jira, or Smartsheet, Gantt charts, etc. 
6. Familiarity with software and data analytics, and the ability to work closely with technical resources 
7. Ability to carry out multiple tasks and direct multiple projects at once
8. Self motivated and able to ensure alignment with business goals 
9. Preferred Qualifications and Competencies: 
10. Project Management Professional (PMP) certification or equivalent
11. Direct supervisory experience, including performance management of one or more employees
12. Experience in a nonprofit, association, academic medical, or healthcare education setting
13. Ability to accommodate occasional travel
14. Ability to adhere to CHEST's hybrid work schedule, which includes 2 days per week work-from-home, and 3 days per week onsite at CHEST headquarters in Glenview. Tuesday and Wednesday are CHEST's anchor days, and a 3rd onsite will be decided between employee and supervisor.

Benefits

While we offer benefits that you’d expect from any forward-thinking, progressive organization, we offer a lot of extras too, including the standardization of a hybrid working environment. From tuition reimbursement to parental leave, we offer the benefits that you want most.

• Health and Wellness: Medical, dental, and vision insurance*; flexible spending account*; long- term and short-term disability insurance; life/AD&D insurance
• Work/life Balance: 37.5-hour work week with flexible start times; Paid Time Off; Paid parental leave; Hybrid work environment; Paid holidays
• Giving and sharing: 401(k) with matching contribution from CHEST*; Health club and fitness reimbursement; Employee counseling program; Reimbursement for professional memberships; Tuition Reimbursement
• Office perks: Lunch & Learns; Annual Health Fair; Professional development courses; Volunteering opportunities; Annual Holiday Party; In-office “Busy Breaks”

Additional Information

The annual base salary range for this position is USD $105,000 to USD $115,000. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. CHEST considers factors such as, but not limited to, the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, and market and organizational considerations when extending an offer. CHEST is proud to be an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws.

At CHEST, our employees come from different backgrounds with various lived experiences and dynamic strengths. We strive to continuously improve our way of working to reflect our commitment to inclusion and equity and build a workforce that reflects the communities that we serve. And that means we need you! Your experiences may only perfectly align with some qualifications listed in the job description. But if you are excited by this position, we highly encourage you to consider still applying. You may be just the right candidate to help us with our mission to improve patient care.

This description was designed as a convenience to acquaint employees and managers with the essential elements of the position. It is solely to summarize basic duties, and it is not intended to be a contract or guarantee of employment or any specific terms or conditions of employment.

*Participation is voluntary