Finance & Development Operations Coordinator

Founded in 1976, the Congressional Black Caucus Foundation, Incorporated (CBCF) is a non-profit organization focused on eliminating disparities within the global Black community by developing leaders, informing public policy, and educating the public. Our primary focus areas are Education, Public health, Economic Empowerment, Civic Engagement, and other issues impacting the global Black community. Applicants may visit the website at to learn more information about CBCF programs and initiatives.

1. POSITION SUMMARY:

The Coordinator, Development Finance & Revenue Operations is the single point of accountability for contributed revenue from commitment to cash. The role bridges Resource Development and Finance, ensuring every pledge, sponsorship, and grant is accurately recorded, invoiced, collected, and reconciled. The incumbent creates pledges and invoices, manages pledge receivables, and reconciles pledge revenue against accounts receivable, the general ledger, and bank activity. The role supports CBCF's signature events, including the Annual Legislative Conference (ALC), as well as corporate, foundation, and individual giving programs. The position ensures contributed revenue is recognized in accordance with U.S. GAAP (ASC 958-605) and that the donor database and financial system agree at every month-end close.

1. WORKING RELATIONSHIPS:

1. Reports to: Senior Vice President and CFO/COO
2. Directly Supervises: n/a
3. Indirectly Supervises : n/a
4. Consultants : n/a
5. Type of Supervision Received: Direct
6. Internal Relationships: In close coordination with the SVP of Resource Development for pledge pipeline management and donor stewardship, while maintaining Day-to-day internal collaboration includes working closely with the Director of Finance and Accounting team on general ledger entries, bank reconciliations, and audit preparation; partnering with Development Officers on donor data, agreements, and collections outreach; and coordinating with Events and Programs staff on sponsorship fulfillment for the Annual Legislative Conference (ALC) and other events
7. External Relationships: The role serves as a primary point of contact for donors, sponsors, and grantors regarding invoices, payment inquiries, and account statements, while also liaising with banks and payment processors to manage deposit details, lockbox transactions, and merchant activity.

1. SPECIFIC RESPONSIBILITIES

1. Essential Functions

Pledge and Gift Administration (approx. 30%)

• Create and record pledges, sponsorship commitments, and grant awards in the donor database from signed agreements, commitment forms, and award letters.
• Establish payment schedules, installment terms, and restrictions (purpose, time, or perpetual) for each commitment.
• Review gift agreements and sponsorship contracts to confirm amounts, benefits, fair market value, and donor intent before entry.
• Process gift entry, batch posting, and donor acknowledgments, including IRS-compliant quid pro quo disclosures.
• Maintain complete, audit-ready documentation for every pledge and gift.

Invoicing and Accounts Receivable (approx. 25%)

• Generate and issue invoices for pledges, sponsorships, event packages, and installment payments per agreed schedules.
• Manage the pledge receivable and A/R subledgers, including aging, collections follow-up, and payment application.
• Partner with Resource Development staff on donor outreach for past-due commitments.
• Recommend write-offs, allowances for uncollectible pledges, and pledge modifications for CFO approval.

Reconciliation and Revenue Integrity (approx. 30%)

• Reconcile pledge revenue in the donor database to A/R and the general ledger monthly.
• Match cash receipts, ACH, wire, credit card, and lockbox deposits to pledges, invoices, and donor records.
• Reconcile contributed revenue to bank statements and resolve unapplied cash, duplicates, and timing differences.
• Track restricted gifts and prepare net asset release schedules as restrictions are met.
• Calculate present-value discounts on multi-year pledges receivable.

Reporting, Close, and Audit Support (approx. 10%)

• Prepare monthly pledge, receivables, and revenue reports for Finance and Resource Development leadership.
• Support month-end and year-end close with revenue journal entries, schedules, and account analyses.
• Prepare pledge receivable, contribution, and restricted-fund schedules for the annual audit and Form 990.
• Provide revenue data for board reporting, budgets, and forecasts.

Systems, Policy, and Process Improvement (approx. 5%)

• Serve as the functional liaison between the donor database and the financial system.
• Maintain gift acceptance, revenue recognition, and pledge write-off procedures in writing.
• Identify and implement process improvements, automation, and internal controls, including segregation of duties.
• Perform other duties as assigned.

1. RESPONSIBILITY FOR ACCURACY/ACCOUNTABILITY

The incumbent is responsible for collaborating with internal and external stakeholders to ensure the seamless management of revenue operations, donor stewardship, and key financial processes. The Finance & Development Operation Coordinator must follow and adhere to federal, state, and local ethics laws, as well as CBCF policies governing conduct, in addition to performing their duties in an ethical, professional, and objective manner.

1. SPECIFICATIONS

Education

• Bachelor’s degree in accounting, Finance, Business Administration, Nonprofit Management, Public Policy, or a related field required.
• CPA, CFRE, or progress toward either preferred.

Experience

• Five or more years of experience in nonprofit accounting, development operations, or gift/revenue administration.
• Demonstrated experience managing pledges receivable, invoicing, and cash application.
• Hands-on experience reconciling a donor database to the general ledger and bank activity.
• Experience supporting sponsorship-driven events and multi-year corporate and foundation commitments preferred.

Knowledge, Skills, and Abilities

• Working knowledge of U.S. GAAP for not-for-profits, including ASC 958-605 contribution accounting and restricted net assets.
• Proficiency with donor databases (e.g., Raiser's Edge NXT, Salesforce Nonprofit Cloud) and accounting systems (e.g., Sage Intacct, Financial Edge).
• Advanced Excel skills, including lookups, pivot tables, and reconciliation workbooks.
• High attention to detail and the ability to resolve variances independently.
• Clear communicator who can work with donors, fundraisers, and accountants alike.
• Discretion with confidential donor and financial information.
• Ability to meet firm deadlines during month-end close, audit, and peak event periods .

Physical Requirements: The candidate must be able to work in a fast-paced environment with demanding deadline schedules, long hours, some evenings, and weekends during peak times and be responsive to last-minute and breaking news demands and engage in moderate travel. The candidate must work well under pressure, exercising tact and diplomacy while producing favorable results. Ability to produce and be flexible in a multi-priority, high-demanding environment is essential.

CBCF is an equal opportunity employer and offers a competitive salary and excellent benefits package including health, dental, vision, 403(b), paid vacation and sick time. Qualified applicants must complete an online . The position will remain open until the position is filled, using CBCF’s online employment portal. No phone calls or emails accepted.