Beeson Music Coordinator

Beeson Music Coordinator

The Beeson Music Coordinator oversees the planning, preparation, and execution of Beeson Divinity School's weekly community worship services. Working closely with the Dean, Associate Dean, guest and faculty preachers, worship leaders, students, and staff, this position ensures that chapel services are thoughtfully planned, theologically grounded, administratively organized, and reflective of the diverse Christian traditions represented within the Beeson community. The Beeson Music Coordinator serves as the primary administrator for worship planning and logistics, coordinating all liturgical, musical, and participant elements necessary for weekly chapel services and special worship events throughout the academic year.

Job Duties

Worship Planning and Coordination

• Coordinate all aspects of weekly chapel services and special worship gatherings.
• Work with faculty, guest preachers, worship leaders, and administrative staff to develop worship services that support the spiritual formation and mission of Beeson Divinity School.
• Ensure services appropriately reflect the denominational traditions and liturgical practices represented by scheduled preachers and special events.
• Collaborate with designated worship leadership personnel regarding service themes, special music opportunities, and worship styles for each semester.
• Maintain and update semester-long worship planning schedules and service planning documents.
• Utilize Planning Center and other scheduling platforms to organize service details, musicians, participants, and worship resources.

Liturgical and Service Development

• Prepare weekly Orders of Worship for all chapel services.
• Coordinate service elements, including:
  • Presiders
  • Calls to Worship
  • Invocations
  • Scripture Readers
  • Prayer Leaders
  • Additional liturgical readings and responses
  • Sermon information
  • Benedictions
• Ensure worship services are consistent with denominational and ecclesial requirements where applicable.
• Incorporate additional worship elements such as:
  • Confession and Assurance of Pardon
  • Apostles' Creed
  • Community Covenant Renewal
  • Responsive Litanies
  • Seasonal or tradition-specific prayers and collects
• Coordinate front cover artwork and worship materials with appropriate administrative approval.

Music and Worship Leadership Coordination

• Serve as liaison between preachers, worship leaders, musicians, and worship planning staff.
• Coordinate music selection in consultation with preachers and worship leaders.
• Schedule musicians, vocalists, and special guests from both the Samford University and Birmingham communities.
• Ensure proper licensing, copyright compliance, and CCLI documentation for all printed and projected music.
• Provide worship materials and service information to musicians and worship leaders in advance of services.

Participant Recruitment and Communication

• Recruit and schedule students, faculty, and staff to serve in worship leadership roles.
• Maintain balanced participation opportunities across the Beeson community.
• Communicate service assignments, expectations, and instructions to all worship participants.
• Coordinate with faculty and administrative offices to obtain preacher biographies, photographs, and related materials.
• Serve as the primary point of contact for worship-related communications throughout the planning process.

Weekly Worship Administration

• Manage the weekly chapel planning timeline, including:
  • Final preacher review of the Order of Worship
  • Administrative approvals
  • Distribution of worship materials and instructions.
  • Chapel participant communication
  • Printing and assembly of Orders of Worship
• Coordinate details for pre-service prayer gatherings and worship rehearsals.
• Prepare and distribute worship documents for faculty, staff, media personnel, and service participants.
• Ensure all chapel-related materials are completed and distributed according to established deadlines.

Special Events and Chapel Support

• Assist in planning worship services connected to conferences, lectureships, convocations, preaching events, and other institutional gatherings.
• Coordinate special liturgical and musical arrangements for significant events throughout the academic year.
• Support guest speakers by providing worship information, schedules, and logistical assistance.
• Collaborate with campus and community partners to enhance worship offerings and special services.

Qualifications

• Bachelor's degree in theology, ministry, church music, worship studies, or a related field.
• Demonstrated understanding of Christian worship traditions, liturgy, and ecclesial practices.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office applications and church planning software platforms.
• Commitment to the mission and theological vision of Beeson Divinity School and Samford University.

Preferred Qualifications

• Experience planning worship services in a church, seminary, or higher education setting.
• Familiarity with Planning Center and worship scheduling software.
• Knowledge of worship music administration, copyright compliance, and CCLI licensing.
• Experience working across multiple Christian denominations and traditions.

Benefits

Certain limited benefits are available for part time employees including the ability to participate in Samford's 403(b) plan with your own earnings (employer contributions are not available for this classification); free tickets to certain performances and/or sports events; bookstore discount and more.