Site Operations Coordinator

Job Description

Job Description

US-Site Operations Coordinator

Location: Waukesha, WI

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 1 month
• Pay Rate: $23.50 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. [Export-control compliance required. See recruiter for eligibility details.]

Job Summary

The Site Operations Coordinator provides administrative and operational support to site leadership and the Human Resources team. This position coordinates employee-facing HR support, first-day onboarding logistics, employee records, plant communications, engagement initiatives, reimbursements, and site activities that contribute to an effective employee experience and efficient plant operations. This position will report functionally to the Human Resources Manager.

Key Responsibilities

Employee Engagement, Communications & Plant Coordination

• Coordinate employee engagement activities, plant events, recognition programs, wellness initiatives, and related vendor or supply needs.
• Prepare and distribute employee announcements, plant communications, digital signage, flyers, presentations, surveys, and feedback materials.
• Manage calendars, meeting logistics, materials, and room arrangements for site leadership.
• Coordinate customers, vendors, contractors, auditors, and corporate visitors, including schedules, tours, rooms, meals, access, and safety requirements.
• Provide administrative support for HR processes, including preparing documents, maintaining confidential records, scheduling meetings, processing employee reimbursements, and coordinating follow-up activities.
• Serve as a first point of contact for routine employee questions and connect employees with the appropriate HR resource when additional support is needed.
• Support HR projects, process improvements, and digital tools that improve efficiency, record accuracy, and employee service.

Onboarding Support

• Coordinate first-day onboarding logistics for new hires, rehires, transfers, and contingent workers, including creating employee badges, collecting required first-day paperwork, booking orientation rooms, and preparing schedules and materials.
• Provide day-of coordination for New Hire Orientation by directing new hires to the correct rooms and confirming that new hires and scheduled speakers arrive on time and at the correct locations.

Workforce Records & Timekeeping Support

• Maintain accurate employee files, organizational charts, contact lists, and assigned departmental records.
• Assist with timekeeping and payroll-readiness activities by identifying missing or inaccurate entries and coordinating timely follow-up.
• Prepare routine HR and workforce reports using Excel and Microsoft 365 tools, including lookups, pivot tables, filters, and basic data analysis.

Required Skills

• Experience using Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience maintaining detailed records, coordinating schedules, and managing multiple priorities.
• Highly organized, with the ability to manage multiple priorities, deadlines, schedules, and detailed information.
• Strong attention to detail and commitment to data accuracy, record integrity, and confidentiality.
• Strong written and verbal communication skills, with the ability to interact professionally with applicants, employees, leaders, visitors, and external partners.
• Ability to research issues, exercise sound judgment, take ownership, and independently move work toward resolution or escalate barriers appropriately.
• Ability to anticipate needs, follow through on commitments, and communicate progress clearly.
• Ability to work effectively with employees and leaders at all levels in a production environment.
• Ability to work overtime or support other shifts as business needs require.

Preferred Skills

• Experience supporting onboarding, employee records, timekeeping, reimbursements, or other employee-service processes.
• Experience coordinating employee events, recognition programs, communications, surveys, or engagement activities.
• Experience with an HR information system, timekeeping system, expense reimbursement system, or document management platform.
• Experience creating reports, trackers, dashboards, presentations, or employee communications.
• Experience working in a manufacturing, production, or other fast-paced environment.

Education Requirements

• High School Diploma or GED equivalent is required.

Required Experience

• Minimum of two years of experience at the client; OR minimum of three years of experience in human resources support, onboarding coordination, employee services, administrative support, or a related role.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• No relocation benefit is being offered for this position. Only candidates within a 50-mile radius of the work location will be considered.

About the Client

This client is a global power management company operating in the manufacturing and industrial technology sector, with a presence in more than 170 countries and revenues of approximately $20.8 billion. Founded in 1911, the organization employs approximately 160,000 professionals worldwide including electrical engineers, power systems specialists, aerospace technicians, software developers, and supply chain professionals across divisions spanning electrical systems, aerospace components, vehicle powertrain solutions, and data center infrastructure. The company has been recognized in Newsweek's list of Global Most Loved Workplaces for its commitment to employee engagement, professional development, and ethical leadership.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-16242

Industry: Operations & Management

#gttjobs

\nCompany Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.




There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link:




Awards

SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015