Office Assistant

Job DescriptionJob Description Job Title: Office Assistant

We are seeking an organized and detail-oriented Office Assistant to support the digitization of paper-based employee records. This role involves scanning physical files and preparing them for upload into Workday. Additionally, you will provide support to a local Vice President, primarily by booking travel through a proprietary booking platform.

Responsibilities

• Scan and digitize physical employee records for upload into Workday.
• Prepare documents for digital storage.
• Provide administrative support to a local Vice President.
• Book travel arrangements using a proprietary booking platform.
• Maintain confidentiality and handle sensitive information with discretion.
• Ensure reliability and punctuality in daily tasks.

• Proficiency in scanning and data entry.
• Experience with clerical tasks and Microsoft Office applications.
• Familiarity with Workday or similar systems.

• High school diploma or equivalent.
• Prior administrative or clerical experience preferred.
• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable and punctual with a professional demeanor.

This role requires working onsite five days a week throughout the assignment duration. The position involves supporting a local Vice President, with a focus on booking travel arrangements in a proprietary platform. The work environment is slightly more visible than a typical scanning clerk role, necessitating quick work, high attention to detail, and professionalism.

Job Type & Location

This is a Contract position based out of Charlotte, NC.

The pay range for this position is $21.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Charlotte,NC.

This position is anticipated to close on May 29, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. xhqgsiq By applying, you acknowledge and agree that your application may be reviewed using AI tools.