Administrative Assistant (Bilingual) - Tracy Gee Community Center

Position Description

Working At Harris County Precinct 4:

You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.

What you will do for Harris County Precinct 4 (HCP4):

Harris County Precinct 4 is looking for a bilingual Administrative Assistant to support the team at Tracy Gee Community Center. This role is perfect for someone who enjoys working with people of all ages, thrives in a team environment, and is passionate about creating a welcoming, engaging space for the community.

As an Administrative Assistant, you'll work closely with the Community Center Manager and Assistant Manager to help organize programs, schedule events, and provide resources that enrich the lives of our participants. With heart, you'll help foster a safe, friendly, and supportive environment. With hustle, you'll juggle multiple projects, assist in developing programs, and ensure the center runs smoothly each day. And with higher standards, you'll help us deliver services that truly make a difference in the lives of Harris County residents.

Job Duties and Responsibilities:

The following duties are illustrative of the types of work performed. Additional responsibilities may be assigned as needed:

• Provide administrative and clerical support, including answering phones, maintaining files, and preparing correspondence and reports.
• Assist in scheduling the use of community center facilities and coordinate logistics for programs, classes, and events.
• Support the development and delivery of recreational, educational, and community programs; lead classes as assigned.
• Maintain accurate program and participant records.
• Assist in developing promotional materials and communicating available programs to the public.
• Establish and maintain effective working relationships with participants, staff, and community partners.
• Support daily facility operations, including room setup, event preparation, and maintaining cleanliness when facilities staff are unavailable.
• Participate in disaster preparedness, response, and recovery operations.
• Represent Precinct 4 with professionalism at all times, including assisting constituents and reinforcing community center rules as necessary.
• Perform additional duties as assigned to ensure the effective operation of the community center.

Harris County is an Equal Opportunity Employer

Requirements

Education:

• High school diploma or GED equivalent

Experience:

• Minimum of one (1) year of customer service or clerical experience
• Valid Texas driver's license and acceptable driving record

Knowledge, Skills & Abilities:

• Bilingual proficiency (Mandarin or Spanish) preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Effective organizational and time-management abilities, including multitasking and meeting deadlines.
• Ability to operate basic office equipment.
• Capacity to work independently and collaboratively within a team environment.
• Excellent interpersonal and customer service skills.
• Creative, proactive, and innovative problem-solving abilities

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation, but ONLY the information stated on the application will be used for consideration.

Preferences

• Associate's degree or higher
• Two (2) or more years of customer service or clerical experience
• Experience leading classes or group activities
• Familiarity with Canva or other graphic design software

General Information

Position Type, Salary, Location and Typical Hours of Work:

• Regular | Full-time | 40 hours per week
• May be required to work evenings and/or weekends to ensure staff coverage during the Center's operating hours.
• Tracy Gee Community Center, 3599 Westcenter Drive, Houston, TX 77042

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

• The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions and airborne particles.

Featured Benefits:

Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.