Accounting Technician

Job Description

Job Description

Arrowhead Lake Community Association

Job Description

Job Title: Accounting Technician

Department: Accounting

Reports To: Controller

FLSA Status: Non-Exempt

Education: Associate degree in Accounting, Finance, or related field (Bachelor’s preferred) or a mixture of education and experience
Experience: Minimum 2 years of experience in accounting, finance, or bookkeeping.

Work Schedule: Monday- Friday time TBD

Position Summary:

The Accounting Technician supports the financial operations of the Association by maintaining accurate records, processing transactions, assisting with audits, and supporting cross-departmental initiatives. This role ensures compliance with internal controls and contributes to the integrity of financial systems and homeowner data. The position requires a high level of accuracy, confidentiality, and the ability to work collaboratively across departments.

Duties and Responsibilities include, but are not limited to the following:

General Accounting

• Prepare and post journal entries, reconcile general ledger accounts, and ensure accurate bank reconciliations for multiple entities.
• Process daily financial transactions including homeowner payments, deposits, and adjustments across various platforms (e.g., Authorize.net, Heartland, Fidelity Lockbox, Square, Jotform, Northstar).
• Maintain and update homeowner account records in TOPS and Northstar, including ownership transfers, LLC documentation, and contact information.
• Monitor and manage payment plans, apply late fees and interest, and coordinate with legal counsel on delinquent accounts and collections.
• Apply citation fines, code enforcement charges, and process waivers or appeals in accordance with compliance procedures.
• Assist with quarterly and annual billing cycles for Arrowhead Sewer Company (ASC), including verification and posting.
• Prepare resale certificate packages, including sewer/septic verification, covenant lookup, and coordination with title companies.
• Support internal audits, budget tracking, and financial reporting by maintaining organized, audit-ready documentation.
• Reconcile cash receipts, credit card transactions, and event revenue; ensure proper GL coding and documentation.
• Assist with tax compliance including sales and use tax calculations and reporting.

Administrative & Cross-Functional Support

• Serve as backup for Accounts Payable and other finance roles as needed.
• Provide administrative support to the Director of Finance, including correspondence, filing, and document preparation.
• Assist other departments with financial inquiries, invoice resolution, and account updates.
• Coordinate with Compliance and Member Services to ensure accurate homeowner account status and enforcement actions.
• Support Recreation and Facilities departments with billing, event reconciliation, and vendor payment processing.
• Participate in internal audits and help maintain audit-ready documentation across departments.
• Assist with election processes by verifying member account status and delinquency.
• Train and mentor new staff on accounting procedures, systems, and workflows.
• Contribute to cross-departmental projects involving financial data, reporting, or system upgrades.
• Provide coverage for phones and front desk inquiries during peak periods or staff absences.

Skills and Qualifications

• Proficiency in Microsoft Excel and financial software (TOPS, Northstar, QuickBooks, etc.).
• Strong organizational and communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience working in a homeowner association or multi-departmental organization is a plus.

Preferred Certificates and Licenses

• QuickBooks Certification
• Microsoft Excel Certification (e.g., MOS: Microsoft Office Specialist)
• TOPS Software Training Certificate
• Notary Public (especially helpful for processing greenbelt applications and resale documents)
• Degree in accounting

Monday-Friday 8am-4pm