Transportation Safety & Training Manager

Job Description

Job Description

Description:

Vivalon is a Marin-based nonprofit that has been serving the community for over 70 years. Vivalon advances independence, health, and quality of life for older adults and people with disabilities. We believe that the power of human connection is the central ingredient for quality of life. Recognized 10 times as one of the Best Places to Work in the North Bay , we are proud to foster a supportive, mission-driven workplace culture.

We are looking for a Safety & Training Manager! The Safety & Training Manager is responsible for developing, implementing, and overseeing a comprehensive safety and training program for Vivalon’s Transportation Department and broader organizational operations. This role ensures compliance with federal, state, and local regulations, contractual obligations, and internal policies, while promoting a culture of safety across all departments. In addition to managing employee development and fleet safety, the manager leads organizational efforts in quality assurance, ensuring that safety protocols, training standards, and operational practices are consistently monitored, evaluated, and improved. This position serves as the primary point of accountability for Vivalon’s overall safety strategy and contributes to continuous improvement across the organization.

Essential Functions:

Leadership & Supervision

• Provide leadership and direction to Road Supervisors and training staff.
• Oversee performance management, coaching, recognition, and staffing in partnership with Human Resources.
• Foster a culture of safety, accountability, and continuous improvement.

Training Program Management

• Design and deliver new hire training programs for drivers that meet contractual and regulatory requirements.
• Maintain and update the Driver Training Manual and all training materials to reflect current standards and practices.
• Coordinate and facilitate in-service training, including CPR, First Aid, and other required certifications.
• Manage the Employer Testing Program and ensure drivers are prepared for Commercial Driver’s License (CDL) exams.

Safety Oversight

• Lead accident investigations and prepare detailed reports; participate in accident review processes.
• Conduct on-road evaluations to monitor driver behavior and operational safety.
• Oversee the Safety Committee and contribute to the development and implementation of safety initiatives and occupational health solutions.
• Manage the Safety Incentive Program and facilitate regular safety meetings.
• Cross-department evaluation, recommendations for safety

Compliance & Recordkeeping

• Ensure training records, licenses, certifications, DMV pull notices, and DOT files are accurate and audit-ready.
• Administer the DOT drug and alcohol testing program, including random testing, documentation, and training for safety-sensitive employees.
• Maintain the list of insured drivers and coordinate updates with the insurance broker.

Quality Assurance

• Develop and implement quality assurance protocols to monitor and evaluate safety and training program effectiveness.
• Conduct regular audits of training records, safety documentation, and operational procedures to ensure compliance with internal standards and external regulations.
• Identify trends and areas for improvement through data analysis and incident review; recommend and implement corrective actions.
• Collaborate with department leaders to ensure consistent application of safety policies and training practices across all teams.
• Track and report key performance indicators (KPIs) related to safety, training, and compliance; present findings to leadership and contribute to strategic planning.
• Support continuous improvement initiatives by gathering feedback from staff and incorporating best practices into program design.

Collaboration & Communication

• Work closely with the Transportation Operations Manager and Road Supervisors to align safety and training goals with departmental objectives.
• Serve as a resource for safety-related inquiries and support cross-functional communication.

Requirements:

• Excellent organizational, communication, and presentation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong knowledge of DOT and OSHA regulations.
• Ability to obtain and maintain a valid California Commercial Driver License (Class B or higher) with passenger endorsement.
• Clean driving record and insurability.
• Familiarity with drug and alcohol testing protocols and Reasonable Suspicion training.
• Ability to work independently and collaboratively in a team environment.
• High level of professionalism, discretion, and integrity.
• Associate's degree required; bachelor’s degree preferred.
• Minimum of 3–5 years of experience in safety and training, preferably in transportation or paratransit.
• Experience in a nonprofit or mission-driven organization is a plus.

Compensation and Benefits:

• $90,000-$115,000 annually (depending on experience)
• We offer a comprehensive benefits package that includes medical, dental, vision, chiropractic, life, retirement, paid time off, holidays, and more.