Research Advancement Administrator

Job Profile:
Research Administration Specialist 2

Job Family:
Research Administration

Time Type:
Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing routine aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

Max Pay - Depends on Experience

Salary Range: $42,480 - $59,000 per year; DOE

Job Description

Are you looking for a career where your work directly supports groundbreaking research that improves communities and solves global challenges? Do you enjoy building relationships, solving complex problems, and providing exceptional customer service? Are you seeking a career with various opportunities for growth.

The School of Sustainable Engineering and the Built Environment (SSEBE) is seeking a Research Advancement Administrator (Pre-Award) to join our Research Advancement Team. This position partners closely with faculty to develop competitive research proposals while ensuring compliance with university, sponsor, and federal requirements.

The successful candidate will thrive in a fast-paced environment, manage multiple competing deadlines, communicate effectively with a group of stakeholders, and provide outstanding customer service throughout the proposal development process.

Working at ASU has outstanding benefits which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit

Essential Duties:

• Coordinate the development, preparation, review, and submission of sponsored research proposals for faculty.
• Develop proposal budgets and budget justifications in accordance with sponsor guidelines, federal regulations, and university policies.
• Interpret funding opportunity announcements (FOAs) and advise faculty on sponsor requirements, proposal strategies, eligibility, and compliance.
• Coordinate proposal submissions with faculty, collaborators, subrecipients, and university research administration offices to ensure complete and timely submissions.
• Review proposals for accuracy, completeness, compliance, and adherence to sponsor and institutional requirements prior to submission.
• Provide exceptional customer service by serving as the primary point of contact for faculty and research teams throughout the pre-award process.
• Maintain proposal records, documentation, and reporting within university systems while ensuring data integrity and confidentiality.
• Participate in process improvement initiatives and perform other duties assigned to support the research mission of the school.
• Normally receive no instructions on routine work and general instructions on new assignments with review of completed tasks.
• Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.

Desired Qualifications:

• Experience in pre-award sponsored research administration within a higher education or research environment.
• Experience developing proposal budgets and budget justifications for federal, state, industry, or foundation sponsors.
• Demonstrated knowledge of federal regulations, Uniform Guidance (2 CFR 200), and sponsor guidelines.
• Experience interpreting funding opportunity announcements and coordinating complex proposal submissions.
• Demonstrated ability to manage multiple priorities and deadlines while maintaining exceptional attention to detail.
• Evidence of effective communication, collaboration, and customer service skills when working with faculty, staff, and external partners.

Working Environment:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting.
• Daily use of a desktop computer; bending, stooping, reaching and lifting up to 20 pounds.

FSE Department Statement

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation - all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:

• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Equal Employment Opportunity Statement
A background check is required for employment. ASU is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

See and

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.


Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.