Assistant Front Office Manager

Assistant Front Office Manager

Follow your passion all the way to paradise at TradeWinds Resort, a consistently rated Tampa Bay Times Top Workplace! TradeWinds features two destination resorts just 200 flip flops from one another along the gorgeous Gulf Coast on St. Pete Beach.

The Assistant Front Office Manager will provide leadership, consistency, and spectacular Guest Service to our Guests and Employee Partners. The Assistant Front Office Manager is primarily responsible for managing the day to day operation of a busy Front Office, and a staff of up to 20 individuals with multiple job descriptions.

Responsibilities include working closely with Sales and Reservations to fulfill all special requests for groups, VIP's, etc., assisting daily in the guest reception, responding daily to all social media feedback, follow up with guest as well as internally, communicating effectively and genuinely with guests, team members and other departments, assisting and often leading guest service training initiatives within the front office department, maintaining a friendly and caring demeanor at all times in a fast paced environment, maintaining a professional image at all times that falls within the hotel and company guidelines for appearance and dress, demonstrating teamwork by co-operating and assisting colleagues as needed, providing all Front Desk Assistant job duties like registering guests into the hotel in a prompt and courteous manner, using up-selling techniques to maximize room rates; preparing for group check-ins and check-outs, and VIP arrivals, maintaining and updating all guest profiles, reviewing all daily and future reservations in order to accommodate special requests, makes amenity cards, works closely with IRD and PH to communicate all F&B requests, works with all new hires for FD training, interviews, hire and train guest services agents, becomes informed of events/functions in the hotel during shifts, maintains a house bank and keeps an accurate report of daily receipts and deposits, is able to work with and understand basic financial data and information, is able to find guest centric solutions, promotes hotel services, facilities and outlets, provides the guest with information such as local attractions and directions, using the James Report to increase guest satisfaction, is able to take or assist with reservations, resolves guest complaints to the satisfaction of the customer by being guest centric, friendly and caring. Communicates to Management any problems, complaints or unhappy guests, is intuitive to guest needs, anticipates needs in job performance, being proactive instead of reactive, responds quickly to all guest requests in a caring friendly and professional manner, consistently follow up to ensure guest satisfaction that meets and exceed our services standards, maintains a good relationship with repeat guests and their special requests, is able to supervise a shift when needed, works closely with Sales and their VIP Clients, stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shifts as well as communicates effectively the policies and procedures to other team members of the hotel, has knowledge of and assists in all emergency procedures as required, attends all mandatory meetings and training classes, has knowledge of the names, titles and positions of key people within the hotel, has knowledge of the hotel's surrounding area, such as pharmacies, theaters, Public Transportation, Retail, and Restaurants etc., completes all checklists as assigned.

Qualifications include at least 5 years of progressive experience in a hotel or a related field; or a 2-year college degree and 3 or more years of related experience; or a 4-year college degree and at least 1 year of related experience, supervisory experience required, the ability to demonstrate exceptional Customer Service Skills, must be proficient in Windows and Microsoft Office, able to work long hours as sometimes required, maintain a warm and friendly demeanor at all times, must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner, must be effective at listening to, understanding, and clarifying concerns raised by employees and guests, must be able to multitask and prioritize departmental functions to meet deadlines, approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner, attend all hotel required meetings and trainings, participate in M.O.D. coverage as required, maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel, maintain high standards of personal appearance and grooming, which include wearing nametags, comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations, maximize efforts towards productivity, identify problem areas and assist in implementing solutions, must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary, must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives, must be able to maintain confidentiality of information, perform other duties as requested by management.

We are pleased to offer a comprehensive and competitive benefits package designed to support your health, well-being, and financial future. Benefits include medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability insurance, 401(k) Retirement Plan with employer matching contributions, paid holidays, paid vacation, paid sick leave (provided in accordance with applicable law), employee assistance program (EAP), educational opportunities / Tuition reimbursement, paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law.

For Employees Based in Washington: 8 paid holidays per year, up to 20 days of paid vacation per year, based on classification and length of service, paid Sick & Safe Time accrues at 1 hour for every 30 hours worked, with up to 72 hours of unused time carried over from one anniversary year to the next.

For Employees Based in Colorado: 8 paid holidays per year; employees working in the City of Denver receive 64 hours of designated holiday time per calendar year, up to 20 days of paid vacation per year, based on classification and length of service, 6 days or 48 hours of Paid Sick Leave per year, accrued at 1 hour for every 30 hours worked.

For Employees Based in California: 8 paid holidays per year, up to 20 days of paid vacation per year, based on classification and length of service, capped at 1.5x annual accrual rate; non-supervisory employees working in the City of Los Angeles accrue up to 22 days of Compensated Time Off, based on length of service capped at 192 hours of combined PST and CTO, Paid Sick Time accrues at 1 hour for every 30 hours worked, unused time is carried over from one anniversary year to the next up to a maximum of 80 hours; employees working in the City of Los Angeles are provided 40 hours of Paid Sick Time annually on their anniversary, unused time is not carried over from one anniversary year to the next.

Please note that certain benefits described above for associates in Washington, Colorado, and California may vary for associates covered by a Collective Bargaining Agreement ("CBA"). For such associates, eligibility for and the terms and conditions of benefits are governed by the applicable CBA and any applicable plan documents, and may differ from the benefits described above. In the event of any conflict or inconsistency, the terms of the applicable CBA and governing plan documents will control, as applicable.