Events Scheduling Coordinator

Event Coordinator – Responsibilities Reports to the Assistant Manager. Develops strong internal and external customer relations through frequent communication, as well as professional, courteous and ethical interpersonal interactions. Assists faculty, staff, and student organizations with finding and booking meeting space on campus by processing reservations through the scheduling system, 25Live Pro. Builds detailed customer profiles and maintains accurate, organized, and up-to-date event data within appropriate software applications to ensure superior services, resulting in client satisfaction and increased revenues for sponsored events. Provides front‑end event support, managing allocation of resources and coordination of logistics (e.g., third‑party vendors, campus partner involvement, etc.) to ensure all details are disseminated swiftly and accurately to relevant departments. Prepares weekly, monthly, quarterly, and annual reports, as required. Balances operational and administrative needs with those of colleagues and clients. Helps to assign daily tasks and/or long‑term projects for student workers in the absence of the Campus Reservations Manager, or as needed. Answers phone calls and responds to emails in a timely and efficient manner. Follows departmental policies and procedures. Follows all safety policies. Performs other duties as required. Minimum Education and Experience High School Diploma or equivalent required. Bachelor's degree preferred. 1–2 years of event and/or housing (hotel, hospitality industry) experience. Qualifications Bachelor's degree or equivalent combination of education and experience preferred. Minimum of three years event management/hospitality/scheduling experience; additional revenue management experience encouraged. Excellent communication skills, both written and verbal, required. Must be able to work independently and as part of a team with the drive to succeed. Excellent decision‑making ability and analytical skills. Strong organizational skills. Strong interpersonal and problem‑solving abilities. Highly responsible and reliable. Ability to focus attention on a variety of tasks. Ability to handle high‑pressure situations while simultaneously balancing upcoming deadlines with long‑term project management in a timely and effective manner. Energetic, innovative, and self‑motivated. Computer Skills Proficiency with MS Office Suite, Internet and email applications. Physical Demands Repetitive motions. Location Rogers Park‑Lake Shore Campus, Conference Services (07040A). Salary Range $42,000 – $43,700 per year. EEO Statement Please see the University's Nondiscrimination Policy. #J-18808-Ljbffr